Job summary The post holder will coordinate and provide administrative support for all training activity through the Education Team. There will be a focus on the effective, smooth delivery of all the training. They will manage and maintain complex relations with candidates, service users and training providers, as well as provide administrative support to the team as required. They are responsible for general promotion of training programmes with the expectation of supporting the coordination of recruitment and promotional events in and outside the Trust. Main duties of the job Assist Education team manager to set up dates for all the internal courses delivered by the Practice Educators for the HCAs/RNs in the Trust. Liaise with the communication team to ensure regular training are advertised and update the intranet page.Liaising with the Learning and Organisation team manger to input all the training dates to the online booking system for the staff to book places. You will link with wards/departments to advertise the training dates and coordinate each training day to ensure smooth running of sessions. You will supportthe team in administrative and clerical work including ordering and stock taking, database management of work drives, minute taking and other office duties. About us St George's, Epsom and St Helier University Hospitals and Health Group cares for a population of four million people in South West London and North East Surrey.Our sites include St George's Hospital, one of 11 major trauma centres in the UK and the largest healthcare provider and major teaching hospital in the area; St Helier Hospital, home to the South West Thames Renal and Transplantation Unit and Queen Mary's Hospital for Children; and Epsom Hospital, home to the South West London Elective Orthopaedic Centre (SWLEOC). After years of collaboration, our two Trusts became a hospitals group in 2021. While remaining as two separate Trusts, being a hospitals group will help us to collaborate more closely on research, and the development, education, and training of our 17,000-strong workforce. Our small friendly and warm team comprises of nurses who work closely together to provide core clinical skills and training to clinical staff and students to develop their competency and confidence to provide a high quality care to patients. The role is based at ESTH across two office sites. Date posted 20 February 2025 Pay scheme Agenda for change Band Band 4 Salary £31,944 to £34,937 a year pro rata Contract Secondment Working pattern Full-time Reference number 200-NN-6853287-A&C-Z Job locations Epsom and St Helier NHS Trust Wrythe Lane Carshalton SM5 1AA Job description Job responsibilities You will support the Education team in the smooth running of all the training preparing all training resources/relevant workbooks before each session. You will support the trainers with following non-attendees and update the system with this information to ensure accurate and up to date record keeping. You will be responsible for filing/record keeping for all the Learning and Development activities and maintain the database for all the training records to help generate a report. You will work with other educators, ward managers, admin staff, training providers, other disciplines and colleagues. Job description Job responsibilities You will support the Education team in the smooth running of all the training preparing all training resources/relevant workbooks before each session. You will support the trainers with following non-attendees and update the system with this information to ensure accurate and up to date record keeping. You will be responsible for filing/record keeping for all the Learning and Development activities and maintain the database for all the training records to help generate a report. You will work with other educators, ward managers, admin staff, training providers, other disciplines and colleagues. Person Specification Education and qualification Essential Foundation Degree or Educated to degree level GCSE English and Maths at grade C or above or equivalent NVQ level 3 or Equivalent Previous experience Essential Experience of managing own workload Experience of using a full range of IT/ data systems Experience with standard Microsoft Office software packages Proven administrative experience o Communicating with staff at all levels Desirable Experience of working in the NHS or a related organisation Experience in a Training/Education environment. Understanding CPD guidelines Skills Essential Good interpersonal skills The ability to prioritise tasks effectively Report and minutes writing Attention to detail and accuracy of records Excellent communication skills (verbal and written) Excellent organisational skills Willingness and ability to learn new software programmes Desirable Familiar with Information and/or Quality Management Systems Knowledge Essential Ability to deal with confidential information often of a complex nature Ability to motivate and influence others Ability to work to tight deadlines and remain calm under pressure Ability to design and implement office administrative systems and processes. oFlexible approach to work Person Specification Education and qualification Essential Foundation Degree or Educated to degree level GCSE English and Maths at grade C or above or equivalent NVQ level 3 or Equivalent Previous experience Essential Experience of managing own workload Experience of using a full range of IT/ data systems Experience with standard Microsoft Office software packages Proven administrative experience o Communicating with staff at all levels Desirable Experience of working in the NHS or a related organisation Experience in a Training/Education environment. Understanding CPD guidelines Skills Essential Good interpersonal skills The ability to prioritise tasks effectively Report and minutes writing Attention to detail and accuracy of records Excellent communication skills (verbal and written) Excellent organisational skills Willingness and ability to learn new software programmes Desirable Familiar with Information and/or Quality Management Systems Knowledge Essential Ability to deal with confidential information often of a complex nature Ability to motivate and influence others Ability to work to tight deadlines and remain calm under pressure Ability to design and implement office administrative systems and processes. oFlexible approach to work Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Additional information Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Employer details Employer name St George's University Hospitals NHS Foundation Trust Address Epsom and St Helier NHS Trust Wrythe Lane Carshalton SM5 1AA Employer's website https://www.stgeorges.nhs.uk/ (Opens in a new tab)