If you are a passionate and committed administrator who takes pride in your work, is flexible, and communicates well, we want you to join our team! We are recruiting an Executive Administration Officer, who will be responsible for supporting the Chief Nurse and their team. This is a varied and exciting role providing high quality administrative support. It offers an excellent opportunity to work with clinical staff and other administrators to deliver and improve support services. As the first point of contact for the Chief Nurse, the post holder will maintain high standards for the team, deal effectively with confidential and sensitive matters and form strong links with internal and external stakeholders.
Main duties of the job
The post holder will proactively manage a number of different meetings, work processes and projects. The role is ideal for self-starters with administrative experience. We are looking for someone who is keen to become involved in the work of the Hospice, indirectly supporting our patients, carers and families. Training and development will be provided. A keen attention to detail is required as well as a flexible and personable approach to work.
About us
St Gemmas Hospice is one of the leading hospices in the UK. The Hospice provides expert palliative and end of life care in a quality environment for thousands of local people each year. It is a prominent and respected charity at the heart of the local community with a large range of specialist services to support patients, their families and friends.
Job responsibilities
The post holder will proactively manage a number of different meetings, work processes and projects. The role is ideal for self-starters with administrative experience. We are looking for someone who is keen to become involved in the work of the Hospice, indirectly supporting our patients, carers and families. Training and development will be provided. A keen attention to detail is required as well as a flexible and personable approach to work. You will be:
1. Experienced in delivering high quality administrative support
2. Highly organised and efficient, with a keen attention to detail
3. A strong team player with excellent interpersonal skills
4. Flexible and used to adapting to changing priorities
5. Proactive, with an ability to design and implement new processes
6. An intermediate to advanced user of all Microsoft Office packages
Person Specification
Qualifications
* GCSE at grade C or above or equivalent in English and Maths
* Evidence of formal IT training and business administration/management qualification
Experience
* Administrative experience including initiating and maintaining office systems. Ability to support senior managers and their teams. Collating and summarising data and producing reports
* Project management and support
Additional Criteria
* Strong organisational and planning skills with a clear understanding of the need to meet deadlines
* Ability to prioritise, use own initiative and work proactively, both independently and as part of a team
* Excellent written and verbal communication skills
* Ability to work well at all levels, internally and externally
* Commitment to our Hospice values of Caring, Aspiring and Professional
* Flexible approach to work
* Values diversity and difference, recognises the contributions of others
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
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