The Creative Event team is comprised of dedicated professionals and skilled project support managers who will be working across geographies and businesses to create, plan, and execute meetings/events that achieve business goals. The project support manager will be responsible for developing relationships with internal and external business partners, supporting event project requirements, and collaborating with the team to support and take ownership for client, internal, and training related events as assigned from time to time. The role requires experience working with cross-cultural teams and stakeholders across geographies and time zones to support the delivery of high-quality events.
Key Responsibilities:
1. Support delivery of best-in-class events covering an assigned portfolio across Citi businesses. Responsibilities include coordination and support for the complete events lifecycle – from planning, logistics, and execution, onsite event support and delivery, and subsequent event closing as per guidelines.
2. In liaison with Event Project Managers, independently execute all assigned projects including venue logistics, accommodation, F&B, transport, audio-visual equipment, printing, design, entertainment, etc.
3. Coordinate with external partners and vendors to source the most appropriate venues or services, negotiate best possible rates, communicate requirements, review contracts, and manage/support events including onsite execution and delivery.
4. Take an active and collaborative role in the wider project team including with business partners, supporting regular meetings, ensuring clear communication, and identifying methods to improve results.
5. Manage the administrative process including ensuring payment of invoices, and finalizing required audit-ready documentation.
6. Support client communication with the development of registration websites working with the web team, review content to ensure accuracy and regular reporting on progress.
7. Support all Citi Operating Expense Governance Policy initiatives, event risk evaluations; reconcile program invoices and event final cost reporting.
8. Adhere to policies for safeguarding the firm's reputation, its clients, and assets, by managing compliance, rules, and regulations and adhering to Policy. Escalate, manage, and report control issues with transparency and help create accountability with those who fail to maintain these standards.
Experience: Required
Languages: English – Advanced
Employment: Full-time
Schedule: Monday to Friday = 09:00 to 18:00 and Event Day
Salary: £27,000 – £34,000 yearly
Starting time: Immediate start!
About CREATIVE EVENT AND MANAGEMENT LIMITED:
We are one of the renowned event management companies in the region.
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