Our Client is a prominent global engineering firm that specializes in the production of precision-engineered mechanical systems. They prioritize continuous improvement and foster a collaborative work environment that values integrity, diversity, and excellence.
They are now seeking a highly organised, proactive and dedicated Secretary for the Legal Department. The purpose of the role is to support the Legal team by providing comprehensive administrative services, maintaining legal files and assisting with the operation of the Legal department. This role requires a proactive individual with exceptional communication skills and the ability to maintain confidentiality.
The Legal team supports the whole of the company, globally, totalling 600 employees. This position requires a professional with a strong sense of discretion, excellent communication skills, and the ability to manage multiple priorities seamlessly.
Key Responsibilities:
1. Maintain and organise filing systems including the lease register and contracts register
2. Ensure adherence to GDPR by following the company’s archiving process for signed original documents
3. Monitor and track the status of legal agreements, contracts, and other documents to ensure they are signed, filed, and processed in a timely manner
4. Maintain an up-to-date precedent bank of legal documents
5. Prepare, edit and format various legal documents, including contracts, mem...