Role Overview
We seek a proactive PA to support our two Sales Directors and our Design Director. This is an exciting opportunity for an organised professional to thrive in a dynamic and fast-paced environment, offering essential support that enables our executive team to focus on strategic initiatives. Reporting to our EA to Directors, and as a pivotal part of our operations, you’ll manage daily activities, coordinate high-level meetings, and ensure smooth communication between departments.
This is a permanent role, and the working hours are 4-5 days per week, with some occasional out-of-hours support required.
Key Responsibilities
* Provide comprehensive administrative support to the Sales and Design Directors, including diary management, meeting arrangements, and travel coordination.
* Complete expenses administration/ submission.
* Complete sales and customer tender questionnaires and coordinate associated audits.
* Organising hospitality and lunches.
* Assist in planning and organising industry-related events and workshops.
* Assist in preparing presentations, reports, and meeting agendas for internal and external stakeholders.
* Manage incoming communications, prioritising and redirecting as appropriate while maintaining confidentiality where required.
* Coordinate and facilitate effective cross-departmental communication to support ongoing projects and initiatives.
* Support special projects, including collecting data and conducting preliminary analysis as directed by the Directors.
* Ensure accurate and timely record-keeping of documents and files related to sales and design activities.
Essential Skills and Qualifications
* Proven experience as a Personal Assistant or similar administrative role, preferably supporting senior executives.
* Engagement and strong technical ability with new technologies.
* Events and conference planning experience.
* Exceptional organisational and multitasking skills, with an ability to manage complex schedules and priorities.
* Strong communication skills, both written and verbal, with the ability to interact with internal and external stakeholders professionally.
* Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with digital collaboration tools. HubSpot desireable.
* Discretion and understanding of confidentiality in handling sensitive information.
* Detail-oriented with a proactive approach to problem-solving and process improvement.
* Flexibility and adaptability to changing work demands and priorities.
Personal Attributes for Success
* Highly motivated, with a proactive attitude and a sense of initiative.
* Ability to remain calm and composed under pressure and in fast-paced environments.
* Energetic team player with a commitment to contributing to team success and collaboration.
* Creative thinker with the ability to bring fresh ideas and solutions.
Why Join Our Team?
* Join a leading industry company known for its innovation and design excellence.
* Competitive salary.
* An engaging work culture that values collaboration, innovation, and creativity.
If you are passionate about providing top-tier administrative support and thrive in a creative, fast-paced environment, please apply through our careers page. We look forward to welcoming you to our innovative team.