We have been engaged exclusively for a superb firm in Edinburgh city centre Client Details A leading professional firm Description Maintaining appropriate tools, systems and processes throughout the life cycle of a programme or event to support their effective delivery Scheduling and organising event/programme related meetings, generating agendas, maintaining and distributing meeting minutes where required and capturing actions without guidance Liaising as appropriate with counter-parts in key partner organisations and with speakers, including organising travel and monitoring expenses where appropriate Assisting in the drafting, formatting, and checking of event & programme documentation including invitations, programme brochures, online event advertisements and news articles Producing and keeping up to date our events database Monitoring expenditure on events Typing up documents, proposals and preparing other client documents Extensive diary management Meet and greet clients and candidates visiting the office, including preparing tea/coffee for meetings and arranging in-house catering as required Acknowledging and logging speculative files Answering the phone/taking and forwarding messages Using and upkeeping our database system in line with GDPR and company guidelines Other general administration and secretarial support Profile be collegiate, reliable and able to work to tight and short notice deadlines and be able to roll your sleeves up and help out as necessary within the team have a keen eye for detail to ensure all tasks are completed correctly without mistakes be data savvy and organised - quick with data and numbers be a good communicator, both verbally and written be able to work in a multi-disciplinary, dynamic and pacey environment be good at multi-tasking, well organised and be able to cope with ambiguity/have the ability to pivot quickly enjoy working independently and as part of a team and be able to manage/prioritise workload while keeping everyone up to date on progress be willing to learn and help others to learn have strong experience in Microsoft Office applications particularly word and excel Job Offer Excellent benefits Hybrid working Bonus Much more