We are recruiting for an experienced Executive Assistant to join a premium skincare/beauty brand on a 3 - 6 month temporary contract, supporting the General Manager. The working hours will either be 2 full days or 3 mornings a week (at least 1 day/morning in the office and the rest WFH).
Key Responsibilities
1. Managing GM'sinbox; reading, prioritising, replying on behalf, drafting or editing correspondence. This will involve the handling of private and sensitive information.
2. Proactive diary management, prioritising necessary meetings, gatekeeper of diaries, reorganising schedules to ensure best use of time, booking travel and accommodation and being the first point of contact..
3. Ensuring that the GM meets any actions or tasks that they are committed to - i.e. commentary for board meetings, actions from previous Boards, preparing and delivering presentations
4. Supporting on the creating of any documentation, presentations, slide decks, schedules/itineraries when required
5. Assist with management information analytics for weekly and monthly reporting to the Board.
6. Light personal tasks to include overseeing expenses or personal bookings for GM
7. Adhoc admin support for Senior Management Team where required; DocuSign templates, technical assistance, meeting room/office assistance, overseeing expenses.
8. Taking minutes and actions in SMT meetings, following up to ensure completion, circulating a...