What's involved with this role: Temporary Estates & Facilities Admin Assistant Job Ref: TWFRS 5092915150588 Pay Rate: £12.18 per hour PAYE Hours per week: 35-37 Monday – Friday, normal working hours Role Length: This opening assignment is for 1-2 months City: WASHINGTON Undertake the support and delivery of duties within the function which contribute to the provision of an excellent service, whilst ensuring the effective use of resources. To support department managers in the delivery of exceptional services to our community and key stakeholders. Key Responsibilities: Act as the first point of contact to the Estates and Facilities department, providing a full range of administrative, helpdesk service and clerical support to ensure the effective operation of the department. Responsible for the provision of an effective diary management service, proactively undertaking regular checks, ensuring electronic diaries are maintained and appropriate actions taken. Support the Property Manager in the production, monitoring and controlling of the programme monitoring systems operating within the department. Responsible for the effective coordination of all visits, meetings, appointments and events e.g. transport, accommodation, venues, refreshments, equipment and visual aids, ensuring rooms are set out as required. Manage the Estates intranet enquiries system and technical database in the administration of recorded repairs and liaise with both internal and external service providers in the delivery and implementation of appropriate problem resolution. Responsible for defect logging, reviewing, sign-off and liaison with other departments, functions and premises in order to advise on work progression, timescales and delivery. Undertake duties in relation to the Financial Management System (SAP) including procurement and the administration and monitoring of departmental budgets. Responsible for the tracking of external invoices and onward payment in the delivery of services within the department ‘projects schedule’ together with the production of monthly reports. Work effectively with a variety of data and information, producing reports and documentation as required e.g. external audit documentation. Oversee the department filing system including appropriate storage and disposal of paper based, electronic and confidential documentation appropriately. Qualifications: Relevant qualification Experience: Experience of working in a busy Estates and Facilities team within a similar role Experience of managing a Facilities Helpdesk Experience of dealing with a variety of Estates issues Experience of raising POs Strong excel and admin experience is required Skills & Abilities: Strong communication skills and a desire to work well within a team Strong IT skills including Microsoft Office Word, Excel and PowerPoint. Please quote the Job Title & Vacancy Reference No. in your application, or we will be unable to match your CV to the role being applied for. Qualification details and any other experience/skills relevant to the role to help support your application (and help us to help you) – please give full details within your CV document. Clients are generally looking for candidates who are local to, or who can commute easily to the place of work. It will help your application if your CV states, in broad terms, where you reside – there is no need for a full address. Please feel free to apply to us directly via jobstclrec.com by quoting the job reference and exact job title. To help speed up the process of uploading your CV to the client we would ask that you send us your CV in Word format (or equivalent) if possible, not as a PDF. If you are successful in securing this role, please note that for the entire duration of this contract, regardless of extension, you will be working at the PAYE rate that has been advertised. For absolute clarity, we only work on a PAYE basis, rather than umbrella pay terms. We do not offer Ltd/umbrella or outside IR35 rates. If you wish to understand PAYE vs Umbrella more, please let us know and we can send you some additional information for clarity. Due to the number of CVs being sent to us under current market conditions, unfortunately we cannot respond to all applications. If you have not heard from us within 3 working days please assume that you have not been shortlisted on this occasion. We will, however, be very happy to receive future applications from you for other roles. ALD Please note that clients invariably ask us to strip out contact details from CVs before we submit them for consideration. This is always quicker and easier to do if you send your CV to us in Word format, rather than as a PDF please