Social network you want to login/join with:
Administrator / Receptionist / FOH Reception Desk / Thursday Evening, Hampshire
Client:
AWD online
Location:
Hampshire, United Kingdom
Job Category:
Other
EU work permit required:
Yes
Job Reference:
0e3cd025d3bb
Job Views:
7
Posted:
03.03.2025
Expiry Date:
17.04.2025
Job Description:
JOB OVERVIEW
We have a fantastic new job opportunity for a Thursday Evening Administrator / FOH Receptionist with strong administrative, communication and IT skills and a passion for the arts.
Working as the Thursday Evening Administrator / FOH Receptionist you will provide support for the Community Arts team, including administration and supporting the development and day to day organisation of the extensive and varied community arts programme.
As the Thursday Evening Administrator / FOH Receptionist you will have the opportunity to work with a wide range of disciplines as well as creating and developing your own skills and ideas which is a specific feature of this role.
The Thursday Evening Administrator / FOH Receptionist will be responsible for locking up the Art Centre and must be able to show initiative and understanding of arts in a community context.
DUTIES
* Provide a reception service that is welcoming to everyone
* Answer telephone and check voicemail on a regular basis and answer messages by end of the day or pass on messages to relevant staff members
* Using the radio system to liaise with the Site Team and Leisure Centre staff
* Responsible for locking up at end of day
* Main point of contact for all hirers when on shift
* Have the daily space usage report to hand on every shift to adhere to fire safety regulations
* Ensure that the reception area, foyer, coffee shop and gift shop areas are kept smart, tidy and welcoming at all times
* Take payment for gift shop items, coordinate stock and keep shop displays tidy
* Serve in the coffee shop, coordinate and update stock
* Assist in coordination of centre run activities; this includes telephone bookings, email marketing and website/social media updates
* Support in the running and delivery of centre run courses
* Deal with enquiries from customers efficiently and record customer comments/complaints
* Take payments for all activities, hirers and produce reports/registers as requested by management
* Take payment for School Bookings and produce reports/registers as requested by management
* Gather resources needed for all centre-run activities and ensure all paperwork/photocopying is stocked
* Be responsible for production and circulation of staff notices
* Assist in maintaining an efficient filing system for all activities
* Give recommendations on procedures to improve and/or enhance systems of work
* Provide WP/DTP support as required
* Liaise with the Site Team regarding weekly community schedules
* Minute taking when required
* Be responsible for the monitoring of centre run instructors and other adults leading community activities on the site
CANDIDATE REQUIREMENTS
* Excellent verbal and written communication skills
* Good knowledge of Microsoft Office
* A passion for the arts
* Good interpersonal skills
* Organised and able to prioritise own work
* Knowledge and previous experience of marketing, social media and a keen interest in the arts would be highly desirable
BENEFITS
* Friendly and sociable colleagues
* Staff membership rates to the modern Leisure Centre
* Free on-site car park
* Good transport links
* Enrolment in one of the UK’s Largest public sector pension schemes
* A tax efficient Cycle-to-Work scheme through salary sacrifice
The school is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. The school will ensure that all their recruitment and selection practices reflect this commitment. All successful candidates will be subject to Disclosure and Barring Service / DBS checks along with other relevant employment checks.
We reserve the right to close any of our vacancies early.
By submitting your job application to us you are hereby giving us your express consent to submit your details to our Client for this purpose.
JOB REF: AWDO-P11918
#J-18808-Ljbffr