Job summary Are you an organised, proactive, and dynamic professional looking to make an impact? Join ESNEFT as a Capital Development Administrator and be at the heart of delivering cutting-edge capital projects across our hospitals and community sites. In this fast-paced and rewarding role, you will provide key administrative and PA support to the Capital Design team, helping to shape the future of healthcare facilities. Main duties of the job Provide administrative support to the Capital Design team and Assistant Director. Manage documents, maintain filing systems, and track project progress. Schedule meetings, take minutes, and prepare agendas. Handle financial systems and procurement, including raising purchase orders and managing budgets. Communicate effectively with stakeholders, contractors, and internal teams About us We are ESNEFT and we provide hospital and community health services to almost one million people across east Suffolk and north Essex. Our dedicated staff deliver care from acute hospitals in Colchester and Ipswich, community hospitals, surgeries, community clinics and in patients' own homes. We are one of the largest NHS organisations in England, employing more than 12,000 staff. We pride ourselves on supporting our staff. We offer a wide range of training and development opportunities, as well as flexible working options. Along with supporting you to achieve your career goals we offer a generous pension scheme, unsocial hours payments (where applicable), 27 days annual leave on commencement (pro rata) and access to a range of NHS discounts. Our Staff Health and Wellbeing programme offer a variety of services. Our philosophy is that Time Matters to everyone. Across the Trust, we concentrate on improving the things we do and removing those which cause time delays for our staff and patients. We are investing in our commitment to Time Matters with a partnership with leading electronic patient record (EPR) supplier Epic. This digital transformation will bring what's widely regarded as the world's best EPR system to ESNEFT, transforming life in hospital for staff and patients. If you are passionate about patient care and want to develop your skills and knowledge, then we want to hear from you. Find out about living and working here - www.youtube.com/watch?vGkPu7HphU8A Date posted 05 March 2025 Pay scheme Agenda for change Band Band 4 Salary £26,530 to £29,114 a year per annum Contract Fixed term Duration 9 months Working pattern Full-time Reference number 432-HR2301-24 Job locations Ipswich/Colchester Hospital Ipswich/Colchester IP4 5PD Job description Job responsibilities For full details of the responsibilities and duties of this role please see the attached job description. Job description Job responsibilities For full details of the responsibilities and duties of this role please see the attached job description. Person Specification Experience Essential Proven experience in a busy administrative role, pref-erably within a large organisation Supporting project teams, project managers and/or senior management Experience of managing and maintaining documenta-tion and records. Attending meeting and formal minute taking. Using Microsoft Office suite including Word, excel, PowerPoint and Outlook. Experience of communicating with a range of people internal and external to the organisation Desirable Experience of working within in the NHS Experience working within a construction related industry Qualifications Essential GCSE grade 5/C or equivalent in English and Maths NVQ level 2 in administration/secretarial or equivalent Knowledge Essential Strong administrative and organisation skills, with the ability to prioritise workloads and meet deadlines. Excellent communication skills, both written and ver-bal, with the ability to interact effectively with senior managers High level of accuracy and attention to detail Microsoft Office suite including Word, excel, Power-Point and Outlook Finance systems GDPR and Data Protection Proficient in data entry and management Desirable Knowledge of NHS procedures and polices Understanding project man-agement principles Knowledge of Integra Person Specification Experience Essential Proven experience in a busy administrative role, pref-erably within a large organisation Supporting project teams, project managers and/or senior management Experience of managing and maintaining documenta-tion and records. Attending meeting and formal minute taking. Using Microsoft Office suite including Word, excel, PowerPoint and Outlook. Experience of communicating with a range of people internal and external to the organisation Desirable Experience of working within in the NHS Experience working within a construction related industry Qualifications Essential GCSE grade 5/C or equivalent in English and Maths NVQ level 2 in administration/secretarial or equivalent Knowledge Essential Strong administrative and organisation skills, with the ability to prioritise workloads and meet deadlines. Excellent communication skills, both written and ver-bal, with the ability to interact effectively with senior managers High level of accuracy and attention to detail Microsoft Office suite including Word, excel, Power-Point and Outlook Finance systems GDPR and Data Protection Proficient in data entry and management Desirable Knowledge of NHS procedures and polices Understanding project man-agement principles Knowledge of Integra Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer details Employer name East Suffolk and North Essex NHS Foundation Trust Address Ipswich/Colchester Hospital Ipswich/Colchester IP4 5PD Employer's website https://www.esneft.nhs.uk/ (Opens in a new tab)