We’re looking for a highly-motivated and organised individual to join our Chief Executive’s Office team, where you’ll work flexibly to provide administrative support for a project to develop and implement a new electronic library for managing Trust Controlled Documents (TCDs).
You'll work within a small team of specialist information staff within the Chief Executive’s Office who are responsible for overseeing the management of Trust Controlled Documents and digital information resources which includes patient information leaflets, Trust-wide policies and guidelines.
The team also provide specialist guidance, support and training to staff producing patient and staff information.
To provide administrative support for Trust Controlled Documents (TCDs) during a phase of transition to a new document management system. This includes migrating data, maintenance of database records and support with data validation.
The post holder has responsibility for supporting management of the Trust’s electronic library for all TCDs, including Trust-wide policies, clinical guidelines, standard operational procedures, terms of reference and patient information assets. The role involves working with document leads, authors and governance teams to provide advice and management of system access.
The role is driven by the need to improve and uphold Trust and national standards in document management / accessibility and compliance with the Trust’s Controlled Documents Policy and Patient Information Policy.
This vacancy is advertised on a fixed term contract basis for a period of nine months due to the post being recruited as part of a limited term project within the Trust. The fixed term contract status of the post holder will be reviewed in accordance with the Trust's legal obligations regarding fixed term contracts taking into consideration the requirement for the post to be maintained as a part of the project’s implementation and the timescales associated with this.
Please also note any secondment must first be agreed with your current line manager.
The Chief Executive’s Office oversees the management of the Trust. This includes providing corporate and strategic development, corporate governance, communications, including press and public relations, and undertaking special projects.
Within this sits a small team responsible for the management and governance of Trust Controlled Documents (TCDs) and digital information resources, which include patient information leaflets, Trust-wide policies, guidelines, standard operating procedures, terms of reference and other Trust publications which need formal approval.
The team is responsible for upholding quality standards and leading on best practice in document and information resource management through the provision of specialist advice, monitoring, reporting, and training.
For further details / informal visits contact: Name: Eleanor Rose Job title: Patient and Staff Information Manager Email address: eleanor.rose8@nhs.net Telephone number: 0114 271 2698
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