Job summary This is an exciting and pivotal role to provide project administrative support to Healthcare Partners' design, build and operate healthcare facility programmes. The first project is to support the Royal Surrey Hospital's Cancer and Surgical Innovation Centre (CASIC) Programme Manager and surgical CASIC projects. The purpose of the role is to provide project administrative support to Healthcare Partners' design, build and operate healthcare facilities programmes. The first project this role will support is the Cancer and Surgical Innovation Centre (CASIC) Programme Manager and other surgical projects. Healthcare Partners requires a Project Support Officer (PSO) who will be expected to provide project support expertise and service to all its programmes and in particular the CASIC programmes as a member of the Healthcare Partners team. Main duties of the job o Support in the tracking of Programme status, progress, risks and benefits and refining the processes and tools in use.o Support the Programme Manager to implement, maintain and continually improve a project administration system to ensure that all Programmes are tracked and benefits captured/delivered on time - e.g.- Assist in administrative duties to support the delivery of Programmes - e.g.:o Supporting the completion of Programme Initiation Documentation ('PIDs'): risk registers, Gantt charts, milestone plans, highlight reports, action and decision logs, stakeholder analysis, benefits identificationo Quality check all Programme/project trackers before they are circulated and presented at Steering Groups or Boards as requiredo Responsible for Programme governance documentation and templateso Ensuring the filing structure is maintained and all correct documentation are in the right place for easy access of informationo Maintain a register of Programme/project standard templates and ensure the most up-to-date versions of these are accessible on the intranet.o Support by producing reports that contain sensitive change and performance data; this also includes creating, updating and giving PowerPoint presentations.o Support the development and submission of Business Cases. About us Established in 2018, Healthcare Partners Ltd (HPL) is a wholly-owned subsidiary of the Royal Surrey NHS Foundation Trust. We offer a consultative, collaborative approach based on a genuine desire to make healthcare provision outstanding, and respecting the opinions and skills of our fellow clinical professionals to produce exceptional outcomes. We are a substantial company in our own right, with an annual turnover of around £50m and over 80 staff. We partner with other healthcare providers throughout the UK in both the public and private sectors, reinvesting our profits and savings back into the NHS. At Healthcare Partners Ltd, the patient is at the heart of all we do. We're proud to be part of the NHS, helping to make healthcare better. Date posted 25 October 2024 Pay scheme Agenda for change Band Band 5 Salary £31,469 to £38,308 a year Pro Rata Per Annum inc. HCAS Contract Fixed term Duration 18 months Working pattern Full-time Reference number 384-HPL-EMF17343 Job locations HPL Priestley Road Guildford GU2 7AU Job description Job responsibilities - Administrative support to Healthcare facility build projects and CASIC transformation programmes / work streams. This includes:o Managing and scheduling of Programme meetingso Preparing slide packs to support Programme meetingso Taking minutes and maintaining action logs for Programme meetingso Distributing minutes, decision and action logso Maintenance of standard templates, standard documents and filing structureso Supporting the completion of Programme documentationo Maintaining records of Programme activities and supporting with reporting progresso Scheduling, prepping and supporting the running of improvement events and training.o Maintaining a schedule of events and training, logs of attendees and follow-up managemento Tracking and recording of project progress against identified timelines. Job description Job responsibilities - Administrative support to Healthcare facility build projects and CASIC transformation programmes / work streams. This includes:o Managing and scheduling of Programme meetingso Preparing slide packs to support Programme meetingso Taking minutes and maintaining action logs for Programme meetingso Distributing minutes, decision and action logso Maintenance of standard templates, standard documents and filing structureso Supporting the completion of Programme documentationo Maintaining records of Programme activities and supporting with reporting progresso Scheduling, prepping and supporting the running of improvement events and training.o Maintaining a schedule of events and training, logs of attendees and follow-up managemento Tracking and recording of project progress against identified timelines. Person Specification Qualifications Essential Educated to degree level or equivalent experience Knowledge and Experience Essential Proficient in the use of IT e.g. Outlook, Word, Excel, PowerPoint An awareness of national health policy and in particular the NHS Plan Experience of programme administration and support Knowledge of project documentation, its purpose and completion Experience of problem solving and supporting others in a CASIC Team/Programme. Desirable Understanding of the complexities of an acute hospital Person Specification Qualifications Essential Educated to degree level or equivalent experience Knowledge and Experience Essential Proficient in the use of IT e.g. Outlook, Word, Excel, PowerPoint An awareness of national health policy and in particular the NHS Plan Experience of programme administration and support Knowledge of project documentation, its purpose and completion Experience of problem solving and supporting others in a CASIC Team/Programme. Desirable Understanding of the complexities of an acute hospital Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer details Employer name Royal Surrey NHS Foundation Trust Address HPL Priestley Road Guildford GU2 7AU Employer's website https://www.royalsurrey.nhs.uk/ (Opens in a new tab)