* Immediate start
* Working in a well-established company
About Our Client
A multinational oil and gas company headquartered in sunbury on thames.
Job Description
* General office administration:
* Travel / visit logistic arrangement:
* Guide / advise on visa process and obtain invitation and business letters when requested - TSI team and other colleagues visiting India in a TSI capacity
* Prepare travel itineraries, agendas, booking of hotel, flight, transportation and visa applications for 3 leaders
* Coordinate visit schedules for key visitors, including booking of transportation, in UK, Houston and India
* Complex diary management across multiple time zones (3 leaders)
* First point of contact to internal and external stakeholders, must be able to represent the team appropriately, assisting visitors with travel arrangements, accommodation, office requirements etc.
* Internal Communications:
* Owner of the bpTSI Teams site - accountable for maintaining up-to-date content and membership
* Event / meeting coordination:
* Setting up and managing a range of conference meetings and workshops
* Facilitating recurring meetings - manage dial-in details, meeting room bookings, deck projection, recording of meeting where required
* Organising events / meetings hosted in person and via Teams and arranging relevant facilities and logistics including catering, stationery,
* Arranging of Team builds, offsite events, evening meals etc
* Manage new joiners process - account creation and site pass creation (where applicable) induct and show new hires / contractor staff around Sunbury campus
* Knowledge of site and procedures
* Document and follow up on actions and decisions from meetings
* Manage exit process - returning laptops and badges, suspending account, removal from Teams channels
* Partner with the other members of the admin community to provide cross team support when needed
* Logging IT requests - such as hardware issues or facilities requirements and order IT accessories where requested
* Manage office space for the team including availability of desks for visitors liaising with Workplace team when needed
* Sourcing and booking meeting rooms, in Sunbury and other locations such as North Sea, Houston and Central London
* Other ad hoc administrative duties i.e. ordering stationery etc
* PO creation and management for programme activities and ordering hardware
* Printing/Materials organisation for workshops/ key meetings
* Supporting with MS planner activities
The Successful Applicant
Looking for someone who is experienced within
* Office management
* Office coordination
* Experienced with admin duties
* Technical knowledge
What's on Offer
* Hybrid working model
Contact
Charles Wilkinson
Quote job ref
JN-022024-6351585
Phone number
+44 193 226 4085