Provide administrative support to the team. This role offers a blend of office-based work in Swanley and remote work from home. This position presents a flexible opportunity to contribute to the team. *** 20 hours per week ***
Key Responsibilities:
* Prepare accurate quotations for clients using internal models
* Ensure purchase orders align with quotations and contain all necessary asset details.
* Coordinate with local offices to schedule site visits and set up job schedules, maintaining meticulous records of purchase orders.
* Assist local offices in resolving access issues and maintaining comprehensive tracking spreadsheets.
* Collaborate with clients and property managers to address access challenges effectively.
* Generate and analyse weekly reports to monitor site visit completion and report submission timelines.
* Follow up on missing reports and escalate unresolved issues as needed.
* Attend weekly client meetings to provide updates on site-related matters and address any concerns promptly.
Key Skills:
* Previous experience in property/sales support, administration, or a related field preferred.
* Strong organizational skills with meticulous attention to detail.
* Excellent communication skills, both verbal and written.
* Proficiency in using Microsoft Office Suite
* Ability to work independently and collaboratively within a team.
* Prior experience in property management
* Good standard of education
* Occasional site visits may be required
Due to high levels of applications, Aspire Recruitment will only be able to contact short-listed candidates for the role. You are welcome to apply for forthcoming roles placed by Aspire Recruitment