Job summary An excellent opportunity has arisen for a highly organised, self-motivated Medical Secretary to work within Cardiology. The successful candidate must be able to demonstrate excellent keyboard and audio typing skills. They will be expected to deliver and maintain a professional secretarial service to a Consultant Cardiologist and/or medical staff and other clinical staff within the department. This role involves working as part of a team, but also on their own initiative, striving to offer the best service to our patients. You will need to be flexible and adaptable, possess excellent organisational skills whilst maintaining a friendly disposition and excellent telephone manner. This position is for 1 x part time secretaries based at UHD Poole site but in the future could move to bmth, however the successful applicant may be required to provide cross cover to colleagues based at Bournemouth hospital or locations across University Hospitals Dorset. Base Location: Poole Interview Date: TBC Main duties of the job Typing clinic/additional letters to GPs, patients and other Allied Health Professionals. Provide a fast, accurate audio typing service using the Trust electronic systems. Excellent Proof-reading skills Covering other secretaries during periods of absence. Clinic preparation. Diary Management. Process referrals and booking appointments. Relieve the Consultant of administrative tasks not pertaining to clinical work, wherever possible. To ensure the values of UHD are maintained and practised on a daily basis ensuring all patients are treated with dignity and respect to ensure a high standard of service is maintained. General administration duties, as required. About us Our values define who we are as TeamUHD. They underpin everything we do now and in the future. They define how we treat our patients, visitors, and each other, our valued teammates and colleagues. UHD are investing in services across the Trust, with many being transformed and developed following merger and the New Hospital Programme. This means that some services may move site this year or next, either temporarily or long term. Recruiting Managers interviewing for this role will be happy to answer any specific questions that you have about this at interview. There may be a planned move for this service, date unknown, when thisrole and base of work will relocate to Bournemouthsite. Upon relocation of the role/service, excess mileage allowance / reimbursement will not apply, and any travel between the postholder's home and work base will be classified as a commute. Any other changes unrelated to this, will be handled in line with Trust/National terms and conditions. Date posted 08 November 2024 Pay scheme Agenda for change Band Band 3 Salary £24,071 to £25,674 a year Per annum Contract Permanent Working pattern Part-time, Flexible working Reference number 153-ME03862 Job locations Poole Hospital Cardiology Department Longfleet Road Poole BH15 2JB Job description Job responsibilities To understand the role in more detail please read the full job description and person specification documents which are attached to this advert Job description Job responsibilities To understand the role in more detail please read the full job description and person specification documents which are attached to this advert Person Specification Qualifications Essential RSA II minimum or equivalent Desirable Other typing qualification/proof of skill Experience Essential Experience working as a medical secretary Desirable Experience of working in a hospital Technical Skills Competencies Essential Computer literate Audio typing Desirable TOMCAT ECAMIS Knowledge Essential Good understanding of secretarial procedures Medical Terminology Other requirements specific to the role Essential Good verbal and written skills Attention to detail Flexibility with working pattern Personal Attributes Essential Team member Approachable Effective communicator Well-presented Ability to deal with sensitive issues Ability to organise own workload Language Requirement Essential Be able to speak English as necessary to undertake the role Person Specification Qualifications Essential RSA II minimum or equivalent Desirable Other typing qualification/proof of skill Experience Essential Experience working as a medical secretary Desirable Experience of working in a hospital Technical Skills Competencies Essential Computer literate Audio typing Desirable TOMCAT ECAMIS Knowledge Essential Good understanding of secretarial procedures Medical Terminology Other requirements specific to the role Essential Good verbal and written skills Attention to detail Flexibility with working pattern Personal Attributes Essential Team member Approachable Effective communicator Well-presented Ability to deal with sensitive issues Ability to organise own workload Language Requirement Essential Be able to speak English as necessary to undertake the role Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer details Employer name University Hospitals Dorset NHS Foundation Trust Address Poole Hospital Cardiology Department Longfleet Road Poole BH15 2JB Employer's website https://www.uhd.nhs.uk/careers (Opens in a new tab)