Job summary
An exciting opportunity has arisen for a talented and highly enthusiastic individual to join the Postgraduate Medical Education team supporting the Trust's Study Leave processes for all grades of Medical Staff employed within the Trust.
Applicants are invited to apply for the role of Study Leave Coordinator, which oversees and provides a central administration service for all Study Leave requests received by Medical Staff employed by the Trust and should have all the essential requirements as outlined in the person specification.
The role requires a dynamic individual with excellent organisational and communication skills. The role involves communicating with a wide range of people at all levels, both internal and external to the organisation.
We are looking for an individual who is a self-starter and has the ability to perform both autonomously and as part of the team. You will be able to manage and prioritise a highly demanding, and at times complex workload, which can require meticulous attention to detail and the ability to be able to work under pressure adhering to tight deadlines. You will possess excellent I.T skills and be able to provide, receive and process multifaceted data to meet the desired outcomes.
You will have a flexible approach to work and be able to adapt quickly to any operational issues and unforeseen challenges that require immediate and prompt resolution to support the continued smooth running of the services in which we offer.
Main duties, tasks & skills required
The successful candidate will be based at Birmingham Heartlands Hospital; however, will be required to travel to any of the University Hospital Birmingham sites to ensure the needs of the service are met.
This vacancy is currently offered as permanent, part time (18.75hrs per week), working the following pattern to meet service requirements:
1. Mondays - 09:30am until 14:15pm (4hrs 15mins)
2. Tuesdays - 09:30am until 14:00pm (4hrs 30mins)
3. Thursdays - 09:30am until 14:00pm (4hrs 30mins)
4. Fridays - 09:30am until 14:00pm (4hrs 30mins)
Wednesdays are a non-working day (0hrs).
Should you wish to discuss this vacancy any further, please do not hesitate to contact: Audrey Williams, Study Leave Manager on: 0121 424 3855.
About us
We are recognised as one of the leading NHS Foundation Trusts in the UK. Our vision is to Build Healthier Lives, and we recognise that we need incredible staff to do this.
Our commitment to our staff is to create the best place for them to work, and we are dedicated to:
1. Investing in the health and wellbeing of our staff, including a commitment of offering flexible working where we can.
2. Offering our staff a wide variety of training and development opportunities, to support their personal and career development objectives.
UHB is committed to ensuring that our staff are treated fairly and feel that they belong, by creating a kind and inclusive environment. This is about equity of opportunity; removing all barriers, including discrimination and ensuring each individual member of staff reaches their true potential, achieves their ambitions and thrives in their work.
University Hospitals Birmingham is a Smoke-Free premises hospital.
Job description
*Please Note: For a detailed job description for this vacancy, please see attached Job Description.*
Person specification
Qualifications
Essential
GCSE English and Maths A-C/ 9-4
NVQ level 3 in Business/Administration or equivalent, experience in an administrative role
RSA level II or equivalent experience
Desirable
Evidence of continued development
Experience
Essential
Recent experience of working in an administrative role with a proven track record of problem solving
Experience of working with sensitive and confidential information.
Experience in using own initiative and working to changing deadlines
Proficient in Microsoft software - Word, Excel, PowerPoint, Outlook, and Teams.
Ability to deal professionally with enquiries from staff, patients, and visitors
Work effectively and flexibly as part of a team to meet the needs of the services
Demonstrate an understanding of equality and diversity
Desirable
Previous experience of transcribing formal minutes and preparing reports
Experience of using Trust IT systems
Experience of working in a busy environment
Work experience in the NHS or healthcare sector.
Knowledge of the educational processes for resident doctors
Additional Criteria
Essential
Personal integrity and the ability to work well under pressure.
Team Player
Reliable
Ability to work and travel across sites as required by the role
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
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