JOB PURPOSE/SUMMARY
The jobholder will assist in the production of routine financial monitoring information, providing support and advice to budget holders, monitors, and other financial colleagues within the Trust. They will also act as a link support person to a number of specified business units. This will involve performing routine accounting tasks and responding to day-to-day queries in line with set timetables, procedures, and quality standards. The post holder will be guided by standard operating procedures (SOPs), good practice, established precedents, and understands what results or standards are to be achieved. A member of the Finance Team will be generally available for reference, and work may be checked on a sample/random basis.
PRINCIPAL DUTIES & AREAS OF RESPONSIBILITY
1. Financial reporting and accounting:
To produce monthly financial statements and associated information for a number of departments to an agreed timetable and in line with agreed processes and procedures. This will involve the following:
- Correcting values in the general ledger
- Performing variance analysis
- Processing budget journals
- Completing and processing journals for accruals and prepayments and manual recharges, as well as correcting spend between codes
- Producing reports using spreadsheets and databases
2. Interfaces with budget holders/other customers:
To act as the first point of contact for budget holders and monitors in terms of routine queries regarding their financial information. This will also require the organisation of monthly budget holder meetings to discuss the month-end financial reports. This will involve:
- Setting up meetings
- Preparing for the meetings
- Liaising with budget holders to ensure income and expenditure is correctly coded.
3. Costing and provision of other financial information:
To respond to requests for the financial assessment of routine proposals, costing each element of expenditure or income and presenting the information in a clear and concise manner.
4. Year-end accounting:
To carry out year-end accounting tasks in line with year-end timetables including the following:
- Performing analysis on income and expenditure accounts
- Ensuring accurate accruals are included within the accounts
- Ensuring all invoices are raised in line with the timetable
- Liaising with other NHS bodies and external organisations to agree year-end balances.
5. Setting budgets:
To participate in the production of annual budgets, this will involve:
- Preparing baseline budgets for review
- Preparing budget journals for upload.
6. Governance, compliance, and quality assurance:
To maintain audit trails and appropriate records. To ensure that day-to-day work is carried out in line with the agreed policies, procedures, and quality standards. To monitor the key risk areas relating to own area of work, referring issues that need to be highlighted to senior staff.
7. Other tasks:
To perform other tasks as required by more senior members of the finance team.
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