Buckinghamshire, Oxfordshire and Berkshire West ICB
An opportunity has arisen for a Finance Coordinator Payables and AOB to join NHS Buckinghamshire, Oxfordshire & Berkshire West ICB finance team on a permanent basis. The primary aim of the role is to assist in the delivery of excellent financial accounting and control services for Buckinghamshire, Oxfordshire and Berkshire West ICB.
Main Duties of the Job
The role will provide support to the Lead Financial Accountant as required and work closely with other members of the financial accounting and management accounting teams, including external stakeholders such as internal auditors, external auditors, and SBS.
The role will assist in all elements of the finance business cycle from monthly reporting to assisting in the production of statutory returns working papers, including the ICB annual accounts.
The post holder will be responsible for:
1. Aged Creditors and debit balances reporting, month 9 and 12 NHS Organisations agreement of balances (AOB) ensuring material balances are investigated and resolved per NHSE deadlines.
2. Monitoring and engaging budget holders on timely authorisation of invoices ensuring BPPC targets are constantly improved where possible.
3. Balance Sheet reconciliation, liaising with finance staff on timely clearing of errors.
4. Assisting the Lead Financial Accountant in maintaining the integrity of the General Ledger and providing support with Internal and External Audit processes.
The advert will be closed once the right candidates have applied for this role.
About Us
NHS Buckinghamshire, Oxfordshire and Berkshire West (BOB) Integrated Care Board is the statutory NHS organisation responsible for planning and delivering health and care services for the communities of Buckinghamshire, Oxfordshire and Berkshire West.
We work collaboratively with partner organisations including local government, the voluntary, community and social enterprise sector, and people and communities across the BOB Health and Care Integrated Care System (ICS).
Our key priorities are to increase healthy life expectancy and reduce health inequalities for the 1.7 million people who live in our communities.
We value and promote diversity and are committed to equality of opportunity for all. We believe that the best employers are those that reflect the communities they serve. We want to increase the diversity of our NHS leadership and particularly encourage applications from women, people from Black, Asian and Minority Ethnic communities, LGBT communities, younger candidates, and from people with lived experience of disability, who we know are all under-represented in these important roles.
Our Values are:
* Respectful - we are inclusive
* Impactful - we make a difference
* Integrity - we are kind and fair
* Leadership - we encourage leadership
* Collaborative - we work together in a positive way
Job Responsibilities
The post holder will be responsible for:
1. Release of the payroll target and error suspense files and ensure gross to net (G2N) payroll reconciliations are done on a timely basis, liaising with management accounts on coding of errors as appropriate.
2. Reconciling and keeping record of pay overs and confirming to SBS for payment.
3. Liaising with Payroll on collecting salary overpayment and monitoring that such arrangements are adhered to.
4. Completing Pension assurance statements and reconciling to reports provided by Payroll.
5. Performing monthly Balance Sheet reconciliations to set deadlines ensuring timely clearing of transactions and coordinating this process with relevant finance colleagues.
6. Completing VAT reconciliations, liaising with SBS on corrections of transactions and submitting monthly VAT to HMRC.
7. Liaising with external VAT consultants on providing information for VAT reviews ensuring identified errors are corrected and communicated to responsible individuals accordingly.
8. Training budget holders on the use of ISFE, running quarterly reports to validate all ISFE and making necessary changes as required.
9. Assisting in the process of uploading Invoice Processing Files (IPFs) and processing of manual payments, being the main liaison with SBS on ensuring manual payments are allocated to invoices in a timely manner.
10. Monitoring Finance Helpdesk, resolving queries, and escalating contentious queries to Senior Finance Manager.
11. Providing requested evidence to Internal auditors and producing year-end working papers for external auditors responding to queries as required.
12. Providing cover to cash management and Accounts Receivables tasks as required.
The job description and person specification will be reviewed on an ongoing basis in accordance with the changing needs of the team and the functions that it supports. The job description is not intended to be exhaustive, and it is likely that duties may be altered from time to time in light of changing circumstances and after consultation with the post holder.
Person Specification
Communication Skills
* Skills for communication on complex information and administrative matters, requiring developed interpersonal and oral/written communication skills.
* Ability to pull together comprehensive draft reports, data, and letters; negotiating, networking, and persuasive skills.
Analytical
* Problem-solving skills and ability to respond to sudden unexpected demands.
* Strong analytical and interpretive skills.
* Excellent time management skills with the ability to re-prioritise.
Planning Skills
* Demonstrated capability to plan over short and medium timeframes to meet internal and NHSE deadlines.
Management Skills
* Must be able to prioritise own work effectively to meet challenging deadlines.
Qualifications
* AAT qualified/CCAB part qualified or equivalent level of experience of working at a similar level in a specialist area.
Experience
* Knowledge of finance procedures, production of finance reports, and information analysis.
* Sound knowledge on use of sophisticated ledger systems.
* Previously worked in a similar position within the public sector.
* ECDL.
Employer Name
Buckinghamshire, Oxfordshire and Berkshire West ICB
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