JOB PROFILE
To support the Finance Team in providing a general finance, administrative and payroll service.
RESPONSIBILITES
Finance and Admin Duties
• Coordinate purchase orders, process invoices and payments via online banking
• Coordinate sales orders, raise invoices and process income
• Enter financial details onto the SAGE ledger
• Undertake bank reconciliations
• Working closely with the Finance Officer, pursue aged debtors
• Process cash, card and online payments from Box Office and ancillary sales
• Control and issue petty cash as and when required in accordance with company policy
• Maintain filing systems in a confidential, orderly, and up-to-date manner
• Prepare company finances for annual audit inspection
• Assist Finance Officer with payroll/pension calculations and processing
• Maintain accurate holiday and absence records
• Provide general administrative support
• Maintain staff training records
Other Duties
• Use Box Office reporting system
• Use Room Booking software system
• Engage in all aspects of safe and efficient working practices in line with Health and Safety at Work legislation and the company’s health and safety policy
• Carry out any other duties that may be requested by the management team
PERSON SPECIFICATION
ESSENTIAL KNOWLEDGE, SKILLS & EXPERIENCE
• A qualification in related sector or be able to demonstrate the necessary level of competence through work experience.
• Experience of bookkeeping and financial management
• Understanding of customer service standards
• Excellent communication skills
• Ability to keep clear and accurate records and present them in an effective way
• To be aware of, and comply with, rules and legislation pertaining to Health & Safety at work
SKILLS & VALUES
• A team player who works with colleagues to secure stronger outcomes.
• A positive, proactive, and flexible approach to your work with a high degree of personal accountability
REQUIREMENTS FOR THE JOB
• Ability to work with relevant IT packages particularly Office 365
• The post holder will be expected to support our vision and mission and live our values
• To work in accordance with the EDI policy of the Beacon
Summary
Job Title Finance & Admin Assistant
Responsible to Finance & HR Manager
Contract Part-Time – Maternity Cover – 6 months with possible extension
Hours 15 hrs per week
Salary £24,784 pro rata
How to Apply
Apply to Tessa Calder, Finance & HR Officer
recruitment@beaconartscentre.co.uk
Attachments required 1. A letter of application (one side A4 max)
2. CV (2 sides A4 max)
3. Name and contact details of 2 referees (referees will not be contacted prior to interview)
4. Equal Opportunities Monitoring Form (available on beaconartscentre.co.uk/what-we-do/work/with/us)
Email Subject Heading Finance & Admin Assistant
Application Deadline Monday 10 February 2024
Interviews Thursday 13 February 2024
Start Date As soon as possible
Should you have any access requirements or need any reasonable adjustments to be made to apply for this role, please contact recruitment@beaconartscentre.co.uk. The Beacon is committed to access, diversity, and representation, and we actively encourage applicants from different backgrounds and with different experiences in order to develop and strengthen the organisation, evolve our programmes, and better reflect the communities we serve.
Proud member of the Disability Confident employer scheme
Disability Confident
About Disability Confident
A Disability Confident employer will generally offer an interview to any applicant that declares they have a disability and meets the minimum criteria for the job as defined by the employer. It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people. For more details please go to Disability Confident .