Procurement Associate
Proud to deliver high quality products and develop a high-quality career.
Competitive Salary
25 Days Holiday plus bank holidays
Highly competitive rewards package including Group Pension
Staff Shop
37.5 hours per week
08.30am - 5pm Monday - Friday
Excellent career progression prospects across the Bakkavor group
Why join us?
We're constantly evolving, progressing and diversifying. And we want our people to do so too. For everyone to feel empowered, engaged and enabled. To create opportunities to move forward, climb higher and push for more.
About the role.
To be responsible for the day-to-day administrative tasks in line with the Procurement Policy. These include price inputs & invoice query resolution, new product introduction, supplier set ups and ad hoc project support to Category Procurement.
Role Accountabilities
Perform timely and accurate agreed price inputs into the relevant Enterprise Resource Planning (ERP)
Engage with lead buyers to ensure agreed prices are communicated in an auditable format
Resolve input system issues with relevant team and escalate if appropriate
Regularly review the Price Invoice Query Report
Action price queries, where the supplier has stated an incorrect agreed price
Amend Purchase Order system with any new agreed prices from the Lead Buyer to avoid invoice price queries
Escalate to the Lead Buyer price issues that can not be resolved with the supplier
Responsible for the completion & verification of all data required for supplier details
Ensure appropriate sign off is gained
Co-ordinate with stakeholders the creation / updating of information in relevant ERP system
Maintain a log of all new set ups, change of details or transfers
Fixed Volume Contracts - Estimated run out dates (EROD)
Review weekly report of EROD and flag to relevant Lead buyer upcoming shortfalls in contracted volume versus usage
Support the completion of relevant information in New Material Enquiry Forms (MEF) & Packaging change forms (PARF)
Co-ordinate with Lead Buyers & other Functional stakeholders the status of MEF & PARF
Escalate issues as required to Lead Buyers
Ensure MEF & PARF logs are up to date & cleansed as appropriate
Support Lead Buyers on an AD Hoc Basis with relevant information
These could include supporting Request for Information (RFI) / Request for Quotes (RFQ)
Support the function with data required for internal and external audits as required within your areas
Adhere to all documented procedures, internal controls, governance and policy requirements at all times
Prepare reports on Price, Invoice queries, supplier details & new product introduction as and when required
Co-ordinate and own the updating of Procurement Information on Bakkavor wide sharepoint pages
Ensuring Org charts are updated
Functional information is refreshed
Historic information or data is archived appropriately
Offer support to team members (where necessary) and actively collaborate with the matrix structure
Identify continuous improvement opportunities based on role accountabilities
Cultivate effective relationships with key stakeholders and customers About you.
Able to work to strict timescales in a busy environment demonstrating resilience
Strong systems skills with the and ability to coach others to use them
Results driven with excellent time management and prioritisation skills and the ability to see tasks through to completion
Strong attention to detail with the ability to handle detail and to analyse data
Ability to communicate clearly in a variety of formats, and adjust style to suit the audience
Proactive and pragmatic approach
Able to work as part of a team and independently
Desire to drive own development demonstrating a passion for learning new things
Ability to handle confidential information discretely, professionally, and appropriately
Courage to ask questions, introduce new ideas and question ways of working
Knowledge of Microsoft Dynamics & SAP S4 are desirable What you'll receive.
As an equal opportunity employer, we're committed to providing a safe and rewarding environment for you to thrive in. This is why we work hard to deliver benefits and wellbeing offerings that are important to you.
You'll enjoy:
Life Assurance (1 x salary)
25 days holiday plus 8 bank holidays as standard (may vary by role)
Private medical insurance (after 5 years' service)
Staff Shop
Stakeholder Pension Scheme
Discount & cashback platform
Personal Accident Insurance
Free health check
Employee Assistance Programme
A range of voluntary benefits (holiday purchase scheme, additional life assurance, dental & hospital cash plans)
Salary sacrifice car lease scheme
Free independent mortgage advice
Discounted tutoring for children
Access to financial learning tools and affordable loans via your salary
Free car parking - Site dependant Plus, a commitment to your wellbeing that includes emotional, physical and financial support services delivered by our fantastic team of wellbeing champions.
Proud to be Bakkavor
We're proud to be the market leader in the UK fresh prepared food industry. We're proud to supply meals, salads, desserts, pizza and bread to leading grocery retailers including Tesco, M&S, Sainsbury's and Waitrose. We're driven by the hard work and passion of our people and are delighted to offer a wide range of careers across our business - come and join our dedicated Bakkavor team!
Find out more and apply.
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