Contents Location About the job Benefits Things you need to know Apply and further information Location RAFOTA, RAF Cranwell, Sleaford, Lincolnshire, NG34 8HB About the job Job summary Welcome to the Royal Air Force Officer Training Academy (RAFOTA). This is a great opportunity to work as part of inclusive organisation working hard to support Officer Cadets graduating from Phase 1 training into the Royal Air Force. As the holder of the position of Squadron Administration Officer you are responsible to the Squadron Commander (Sqn Cdr) for the general administration in support of the Modular Initial Officer Training Course (MIOTC) on A Squadron (A Sqn) and the cover support in the absence of other Squadron administrative officers. This position is advertised at 37 hours per week. Job description This role is the primary point of contact providing full administration duties for A Sqn officer training, in support of both staff and cadets (>150 people). Your responsibilities specifically include communication and coordination with a wide range of staff across RAFOTA and Station HR for all aspects of daily administration for staff and cadets within your squadron. Supporting the Sqn Cdr with personnel management reporting, forwarding documentation when cadets leave training, editing and distribution of training administration orders for adventurous training and IBCC visit, nominal roles for MIOTC and liaising with other station departments (including ESS, graphics and photography). Key tasks and responsibilities include assisting the Deputy Squadron Commander (DSC) on administrative issues throughout the course. Represent the squadron and civil service team at all meetings and when attending force development or professional development courses. Use software platforms Joint Personnel Administration (JPA), Aquila Learning and Risk Management System (ALaRMS) and Training Administration Financial Management Information System (TAFMIS) for cadets arrivals/movements and adding them to the appropriate MIOT course carrying out detail checks. Be responsible for creation and dissemination of cadet photo boards, distribution of information lists to relevant areas and ensuring relevant documentation for Sqns is accurate and correct. Review, update and distribute written administration orders for a variety of events and activities to cadets, staff and wider stakeholders across Air Command. Download and distribute End of Course Reports (EOCR) and graduation results to all stakeholders. Prepare, complete, and distribute all relevant graduation paperwork including scrolls, graduation certificates, prize winner information and letters, dietary requirements, photos and templates, and staff and cadet lists. Person specification The job holder will be responsible to the Squadron Commander. They will assist on all squadron administrative tasks throughout the course. This role is suited to a flexible, motivated individual with excellent interpersonal skills, as the role has a strong customer focus. It is essential to have a good working knowledge of Microsoft Office Apps (incl Word, Excel, Outlook, Teams) and the ability to prioritise assigned tasks and work to fixed deadlines maintaining a high level of attention to detail. The post requires an individual who can work independently but also enjoys being part of a team. Flexible working is available (after a 6 month probation period) subject to LM agreement and business needs being met. The individual must understand and comply with current policies and guidelines, within their area of responsibility, and be able to advise and communicate effectively with personnel. Behaviours We'll assess you against these behaviours during the selection process: Working Together Delivering at Pace Seeing the Big Picture Changing and Improving Benefits Alongside your salary of £26,235, Ministry of Defence contributes £7,600 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides. Find out what benefits a Civil Service Pension provides. 25 days holiday a year, growing one day a year to 30 days after five years (pro rata) Free on-site parking Access to an onsite gym/fitness facilities Learning and development tailored to your role. An environment with flexible working options A positive culture encouraging inclusion and diversity. A Civil Service Pension with an employer contribution of 28.97% Where business needs allow, some roles may be suitable for a combination of office and home-based working. This is a non-contractual arrangement where all office-based employees will be expected to spend a minimum of 60% of their working time in office, subject to capacity and any required workplace adjustments. Requirements to attend other locations for official business, or work in another MOD office, will also count towards this level of attendance. Applicants can request further information regarding how this may work in their team from the Vacancy Holder (see advert for contact details). Defence Business Services cannot respond to any questions about working arrangements. The post does not offer relocation expenses. External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period. Please Note: Expenses incurred for travel to interviews will not be reimbursed. Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts. Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/. The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments. MOD Recruitment Satisfaction Survey We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights. Things you need to know Selection process details This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours. This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience. As sift and interview you will be assessed against the success profiles above. Applications are through the CS Jobs website. At sift, you will be assessed against the following: Changing and Improving Working Together Delivering At Pace Seeing The Big Picture At interview, you will be assessed against the following: Working Together Delivering At Pace Seeing The Big Picture The sift will be completed after the vacancy closing date. Interviews will be held on a date to be confirmed. There will be no reimbursement for travel expenses for the interview. When choosing your Behaviour examples, please make sure you use real life scenarios that relate to your own experiences. Whilst technology may help to enhance your written submission, presenting the ideas of others or those generated by technology, could result in your application being rejected. The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: DBSCivPers-Resourcingteam3mod.gov.uk. As a result of the changes to the UK immigration rules which came in to effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical. This role does not meet that category and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points based system. Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn. Feedback will only be provided if you attend an interview or assessment. Security Successful candidates must undergo a criminal record check. Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window). See our vetting charter (opens in a new window). People working with government assets must complete baseline personnel security standard (opens in new window) checks. Nationality requirements This job is broadly open to the following groups: UK nationals nationals of the Republic of Ireland nationals of Commonwealth countries who have the right to work in the UK nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window) nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS) individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020 Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service Further information on nationality requirements (opens in a new window) Working for the Civil Service The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants. We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy. Diversity and Inclusion The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window). Apply and further information This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative. Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records. Contact point for applicants Job contact : Name : Nicola McNamee Email : Nicola.McNamee100mod.gov.uk Telephone : 03001625756 Recruitment team Email : DBSCivPers-Resourcingteam3mod.gov.uk Further information Please ensure you read the attached candidate information document prior to completing your application. If you are dissatisfied with the service you have received from DBS, or believe that DBS has failed to follow the recruitment process in line with the Civil Service Commission principles of selection for appointment on merit on the basis of Fair and Open competition, you can raise a formal complaint by writing to DBS at the following address: Defence Business Services, Scanning Hub, Room 6124, Tomlinson House, Norcross Lane, Blackpool, FY5 3WP. If after raising your complaint with DBS you remain dissatisfied you can complain directly to the Civil Service Commission at the following address: Civil Service commission, Room G/8, 1 Horse Guards Road, London, SW1A 2HQ Or by email: infocsc.gov.uk. Attachments Candidate Information Pack Opens in new window (docx, 31kB) 20230523 - RAF Candidate pack Opens in new window (pdf, 522kB) MOD Candidate Pack 2024 Opens in new window (pdf, 1562kB) Share this page Print Email Facebook Twitter LinkedIn GMail