Matron Admin Assistant - Newington Ward - Conquest Hospital
We are a 28 bedded unit with a multi-disciplinary team working to assess, treat and discharge patients. We are looking for a pleasant and caring Matron's Admin Assistant to join our efficient and professional team at the Conquest Hospital. The team on the ward is both friendly and supportive, with a strong commitment to providing a high standard of care.
This Administration role also provides apprenticeship opportunities with development. For all applicants (working 18 hours per week or more), we can offer an apprenticeship programme to support them to undertake an NVQ in business Administration at NVQ Level 2 or Level 3. This programme will take 13 months to complete and must be commenced within 3 months of the start date for the post.
The successful applicant will be responsible for arranging meetings, taking notes, supporting the use of Health-roster and the recruitment electronic system, in addition to booking mandatory training and providing full administrative service to the Matron.
We are looking for a well-organised and motivated person, with a can-do attitude and excellent interpersonal skills, to provide high-quality administrative support.
If you are looking to work in a busy proactive environment, and wanting a change of direction, where you will be supported and encouraged to develop, both personally and professionally then please apply to
Matron Ruth Chhetri on 0300 131 5086
Main duties of the job
Responsible for arranging meetings, taking notes, supporting the use of Health-roster and the recruitment electronic system, in addition to booking mandatory training and providing full administrative service to the Matron.
If you have an ability to work calmly under pressure and feel you meet the following requirements:
* A good communicator who enjoys meeting people.
* Possess a polite and caring manner.
* Have a good sense of humour.
* Able to prioritise own workload.
* Be computer literate and competent with the use of Microsoft Office.
Then this may be the job for you.
About us
We are proud to provide 'Outstanding' care and be a great place to work.
We provide safe, compassionate, and high-quality care to half a million people living or visiting East Sussex. We are one of the largest organisations in East Sussex, the only integrated provider of acute and community care in Sussex. Our extensive services are provided by over 7000 members of staff working from acute hospitals in Hastings and Eastbourne, three community hospitals in Bexhill, Rye, and Uckfield, over 100 community sites, and in people's own homes.
In 2020, the Care Quality Commission rated us as 'Good' overall, and 'Outstanding' for being caring and effective. The Conquest Hospital and our Community Services are rated 'Outstanding'. Eastbourne DGH rated 'Good'.
In 2020, the Trust launched its ambitious 'Building for our Future' programme. This once-in-a-lifetime programme aims to repair, redevelop, and expand our hospitals, transforming the environment in which we provide care for generations to come.
Job responsibilities
Please refer to the job description attached.
If you have any questions about this position, please do not hesitate to contact us.
Person Specification
Experience
* Evidence of previous admin or secretarial experience in a busy environment.
* Record keeping and filing systems.
* Prioritisation of workload.
* Use of computerised record systems.
Skills
* Good written and verbal communication skills.
* Familiarity with medical / technical / other relevant terminology.
Qualifications
* Good general education - Evidence of good numeracy and literacy.
* Typing / text processing/ data entry skills to RSAII or equivalent OR Administration NVQ2 or equivalent skills.
* GCSE level A-C including English and Maths.
* ECDL or other recognised IT qualification.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
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