We are recruiting a PA to provide effective and efficient support to Directors in the Technology function (typically 3 or 4). Tech is one of the largest functions at ASOS and incredibly fast-paced. Your role as PA will play an integral part in helping the Tech leadership deliver the most exciting and relevant fashion to our customers across the world.
This role will be based in our Camden (London) Head Office, you can expect to be in the office 3 days per week. Due to the nature of supporting our Directors, we do look for flexibility on this where needed.
You are an extension of the Directors you support. Responsibilities include but are not limited to:
* Proactive management and organisation of multiple diaries. Ensuring rooms are booked, calls are set up correctly, and the diary meets the expectations of the Directors. Anticipating their needs and relieving them of administration/co-ordination duties.
* Meet and greet guests on behalf of your directors, offering hospitality.
* Supporting with leadership meetings and away days, assisting with agenda, PowerPoint decks, taking minutes and tracking actions.
* Inbox management, including responding to emails on your Directors' behalf as and when required. Appropriately handling confidential information.
* Supporting with the scheduling and organisation of workshops, external business reviews, and monthly check-ins.
* Liaising with external partners in a professional and efficient manner.
* The management of all expenses for the Directors, including approvals.
* Raising and managing POs.
* Co-ordinating, organising and booking travel (UK and International).
* Creating briefing documents for meetings, including reports, PowerPoint presentations, and Excel spreadsheets.
* Work collaboratively and form relationships with PAs and colleagues from other functions in the business to support with your day-to-day role.
* Working closely with the Tech EA and other Tech PAs to ensure smooth running of the Tech Leadership Team.
* To be the eyes and ears of the department and a reliable central point of contact for your Directors' leadership teams.
* Shared cover with the other PAs when on annual leave.
* Supporting our culture by championing Diversity, Equity & Inclusion strategies.
Were ASOS, the online retailer for fashion lovers all around the world.
We exist to give our customers the confidence to be whoever they want to be, and that goes for our people too. At ASOS, you're free to be your true self without judgement and channel your creativity into a platform used by millions.
But how are we showing up? We're proud members of Inclusive Companies, are Disability Confident Committed, and have signed the Business in the Community Race at Work Charter. We placed 8th in the Inclusive Top 50 Companies Employer list.
Everyone needs some help showing up as their best self. Let our Talent team know if you need any adjustments throughout the process in whatever way works best for you.
ASOS is looking to employ a confident and dynamic individual with the ability to proactively manage multiple Directors' diaries while consistently remaining one step ahead. Candidates must be highly motivated with the ability to juggle multiple tasks while working in a demanding (but fun and creative!) environment. We'd love to meet...
* An experienced PA who has supported multiple individuals at Director level.
* A confident multi-tasker with the ability to remain calm under pressure and deal with sensitive/confidential topics.
* A proactive self-starter who enjoys working collaboratively as part of a team.
* Excellent organisational and communication skills with strong attention to detail.
* Proficient in Microsoft programmes, in particular: Outlook, Teams, SharePoint, PowerPoint.
What's in it for you?
* Employee discount (hello ASOS discount!).
* ASOS Develops (personal development opportunities across the business).
* Employee sample sales.
* Access to a huge range of LinkedIn learning materials.
* 25 days paid annual leave + an extra celebration day.
* Discretionary performance-related bonus scheme.
* Private medical care scheme.
* Flexible benefits allowance - which you can choose to take as extra cash, or use towards other benefits.
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