We are seeking a highly organised and proactive Junior PA to support our Executive Assistant in scheduling and meeting coordination for the SMT. As a Junior PA you will be a self-starter with excellent communication skills, a keen eye for detail, and the ability to multitask in a fast-paced environment.
Key responsibilities:
* Diary management of the SMT
* Scheduling internal and external (off site) meetings for the SMT
* Setting reminders for meetings and events
* Managing confidential information and tasks
* Booking travel arrangements
* General office admin requests
* Managing ad hoc requests
* Assisting current Executive Assistant with ad hoc tasks
* Reception cover when needed
Skills and attributes:
* Excellent level of professionalism
* Strong written and verbal communication skills
* Experience in diary and meeting scheduling
* Ability to work independently and handle confidential information with discretion
* High level of integrity and reliability
* Positive attitude and proactive approach
* Exceptional organisational and time-management skills
* Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
* Ability to multitask and prioritise effectively in a fast-paced environment.
* Experience in arranging board meetings including setting up technology needed for meetings
What you will get from us:
* A fun, supportive, caring, collaborative environment
* Christmas close without using your annual leave - time for you to spend with your loved ones!
* Flexible working, we follow a hybrid model of a minimum 2 days in the office
* High achievers’ rewards, family days, various weekly, quarterly, yearly fun events, fun Thursdays
* Opportunity to get involved in different communities in the business like, our Wellness committee and DEI committee
* We have a generous referral scheme for talent you recommend to us
* We offer free private healthcare via Vitality, eye tests, discounted gym memberships and more
* Wellbeing and Engagement committee
* We love to give back - last year we raised £92,000 for charity through our Big Investigo Give initiative
Interested in finding out more about TIG? Become part of the team today!