CareHome OfficeAdministrator
PartTime
Flexible16 20 hrs per week depending on applicants requirements
Weare recruiting for an Office Administrator for our clients CareHome.
Whatwe are lookingfor:
Thisrole is an exciting opportunity for an experienced Administratorlooking to develop more managerial skills or an experiencedcandidate looking for a returntowork role. This role is to supportthe full time administrator.
Thesuccessful applicantwill:
Organising office operations and procedures controllingcorrespondence scanning files designing filing systems reviewingand approving supply requisitions and assigning and monitoringclericalfunctions.
Approve stafftimesheet.
Make sure that our team get paid accurately and ontime.
Create and maintain staff and resident files. You ll do checks andreferences.
Help make sure that the staff training matrix ismaintained.
Record and monitor annual leave sickness trackersetc
Processpreadmission admission and discharge documentsetc.
Follow up and monitor any enquiries for potential newresidents
Prepare contracts and invoices for new residents plus processfees.
Process cash and chequespromptly.
Prepare a weekly list of outstandingmonies.
Make sure that our orders from suppliers are received andcorrect.
Support the centralised sales purchase ledger finance and payrollinputsystems.
Manage each resident s personal float and our pettycash.
Process invoices and enter them into aledger.
Prepare banking for residents fees lunch money cheque exchangesetc.
Carry out monthly cheque banking and cash bookanalysis.
Carry out any other financial tasks needed to support ourHome.
Ensure our computer systems are maintained via MicrosoftOffice.
Support meetings making sure they run smoothly and that minutes arekept.
Deal with any queriesefficiently.
Develop and maintain good filingsystems.
Assist with producing reports andstatistics.
Make sure that regular returns are completed ontime.
Book medical appointments for residents and manage staffdiaries.
Liaise withrelatives.
Keep accuraterecords.
Be professional welcome and friendly to visitors and residents andthrough telephone/email as the first contact for all those to reachout to the home and deal with all kinds ofenquires.
Be capable of using Microsoft Teams and other Microsoftapps.
Support the Managers with administrative duties help with clericalfillings and work withdeadlines.
Deal with all mail be it for the residents staff or the home. MakeDBS checks and require references for newstaff.
Work with the Head Office Administrator and HR department onrecruitment.
Ifthis role is of interest to you then please get in touch forfurtherdetails!
Requirements
Youwill need tobe:
Able to plan and prioritiseworkload.
Professional in the presentation of self within theworkplace.
Understanding of and committed to equality ofopportunity.
Able to demonstrate track record of organisationalimprovement.
Comfortable working in a target driven environment and willing tostep outside comfortzone.
Passionate about offering superior services and want to make adifference.
A glass half full person with a sense of humour and a positiveoutlook.
A team player who engages well withothers.
Strong communicator andinfluencer.
Positive energetic andhardworking.
Flexible and adaptable tochange.
Able to demonstrate strong skills in Excel Word Outlook and to beable to learn otherapplications.
Experienced in working to deadlines working alone and as part of ateam.
Experienced in handling data numbers and reporting indetail.
Experienced with HR administration payroll andbookkeeping.
Experienced in administration work in a health caresetting.
Benefits
12.00 prhr
1620hrs available depending on needs ofcandidate
Officehours days & times to be agreed with client &candidate
You will need to be: Able to plan and prioritise workload.Professional in the presentation of self within the workplace.Understanding of and committed to equality of opportunity. Able todemonstrate track record of organisational improvement. Comfortableworking in a target driven environment and willing to step outsidecomfort zone. Passionate about offering superior services and wantto make a difference. A glass half full person, with a sense ofhumour and a positive outlook. A team player who engages well withothers. Strong communicator and influencer. Positive, energetic andhard-working. Flexible and adaptable to change. Able to demonstratestrong skills in Excel, Word, Outlook and to be able to learn otherapplications. Experienced in working to deadlines, working aloneand as part of a team. Experienced in handling data, numbers andreporting in detail. Experienced with HR administration, payrolland bookkeeping. Experienced in administration work in a healthcare setting.
Education
Officeexperience