King Edward’s School in Birmingham, one of the best independent day schools in the country, is seeking a Music Administrator to join our outstanding Music Department from 28th April 2025.
Job Title: Music Administrator
Reporting to: Director of Music
Salary: Grade 3 £24,182 - £26,583 FTE (actual salary £14,752 - £16,217)
Hours: 28.75 hours per week, term time (including INSET days)
Typical hours are Monday to Friday 8am to 2.15pm (with a 30-minute unpaid lunch break), though there will be some flexibility for the right candidate and reciprocal flexibility will be expected
Benefits: Defined Contribution pension scheme, school fee discount, free lunches in term time, free access to swimming pool and gym facilities, free onsite parking, Cycle to Work scheme
Start Date: 28th April 2025
The Music Department
Music is strong at King Edward’s School (KES), in the classroom and beyond. A close partnership with King Edward VI High School for Girls (KEHS) makes possible work of large scale and high ambition. The 98-strong KES/KEHS Symphony Orchestra regularly programmes major works of the symphonic repertoire, and there are two choirs: KES Choir, which performs at Birmingham Cathedral each year; and the KES/KEHS Choral Society, consisting of both staff and pupils. There are eight major weekly-rehearsing ensembles, as well as wind and swing bands, and numerous string quartets, piano trios, and wind and piano quintets. There are three full-time staff in the department, who both teach classroom music and deliver co-curricular music. We give about 30 public concerts each year, and 5000 people hear us play. Our main performance venue is our own Ruddock Hall, a 450-seat concert hall with Steinway model ‘D’ and superb acoustics. We regularly work in Birmingham Cathedral and Symphony Hall, Birmingham.
The Music Administrator reports to the Director of Music, but will also interact with two Teachers of Music, the KEHS Director of Music, and most significantly, the KEHS Music Administrator with whom there will be a high level of collaboration. There will also be regular interaction with the Arts and Events Manager in relation to events taking place in the Ruddock Performing Arts Centre (RPAC), and with visiting music teachers.
The Role
The role is a part-time permanent position starting 28th April 2025. The successful candidate will work 28.75 hours per week, preferably over five days Monday to Friday 8am to 2.15pm (with a 30-minute unpaid lunch break), though there will be some flexibility for the right candidate and reciprocal flexibility will be expected. This is a term time only role, however, the Music Administrator will be required to be available for the main concerts in the school calendar, as well as the annual residential music weekend. These mostly take place on weekends or evenings and are therefore outside of standard working hours. Time off in lieu will be offered.
The most significant role for the Music Administrator will be responding to enquiries and requests from all those who use the Music Department: staff, pupils, parents and visiting music teachers. The below sets out the key responsibilities of the role – this is not exhaustive and is subject to review and evolution as necessary.
Working with music department staff
The Music Administrator will be required to:
§ act as the department’s first point of contact for pupils, staff, parents, and members of the public
§ be available to pupils during their breaks and lunchtimes, be part of the department’s safeguarding responsibilities, and uphold the two schools’ policies and practices
§ maintain records of pupils’ musical activities
§ keep the department’s diary, booking rooms, and checking department events against whole-school KES and KEHS plans
§ oversee and catalogue music library and archives (digital and print), the library of choral and orchestral sets, and be responsible for mass reproduction of scores and parts
§ produce reminders and registers for weekly-rehearsing groups, and track attendance; book porters and assist with rehearsal and concert set-up; timetable and book rooms for regular and extraordinary rehearsals
§ oversee the administration of department concerts and recitals, working with RPAC staff
§ assist in the administration of academic coursework
§ produce departmental correspondence, posters, programmes, displays, and publicity
§ work with partner organisations (National Youth and Children’s orchestras, CBSO, Universities, for example)
§ register, track, and oversee the maintenance of the department’s instruments (tuning, spares, and repairs); oversee their loan to pupils and their external hire
§ assist with budgets, and, in conjunction with the finance department, be responsible for purchasing and the payment of invoices
§ assist in the general maintenance of a tidy and well-ordered department
§ administer trips, residential courses, and concerts in external venues
Working with visiting music teachers
There are around 30 visiting instrumental staff, delivering 200 weekly lessons. The Music Administrator will be required to:
§ work with the Director of Music in the allocation of new students to existing teachers
§ help the visiting teachers to communicate with pupils, parents, and staff
§ inform visiting music teachers about school and department events, dates, and help involve them in the life of the school
§ liaise with the Deputy Head Pastoral and HR team to ensure that records are correct and compliance checks are up-to-date; report any safeguarding issues raised by visiting music teachers
§ organise room bookings for visiting music teachers and share pupils’ timetables with them where required
§ maintain registers for pupils’ attendance
§ Administer, timetable, and steward ABRSM examinations
The Music Administrator will also be expected to carry out other duties as may reasonably be requested from time to time by the Director or Music or another member of staff.
How to apply
To apply for this role, please forward a completed application form, equal opportunities monitoring form (both available for download at ) and a covering letter addressed to the Bursar (Operations) by email to: kesrecruitment@keschools.org.uk.
The deadline for applications is 8am Tuesday 18th March 2025.
Interviews will provisionally take place on Tuesday 25th March.
If you have any queries about the role or would like to discuss it in more detail, please contact kesmusic@keschools.org.uk .