Job summary About the Trust Guy's and St Thomas' NHS Foundation Trust comprises five of the UK's best known hospitals - Guy's, St Thomas', Evelina London Children's Hospital, Royal Brompton and Harefield - as well as community services in Lambeth and Southwark, all with a long history of high quality care, clinical excellence, research and innovationWe are among the UK's busiest, most successful foundation trusts. We provide specialist care for patients including heart and lung, cancer and renal services as well as a full range of local hospital and community services for people in Lambeth and Southwark.We have a long tradition of clinical and scientific achievement and - as part of King's Health Partners - we are one of England's eight academic health sciences centres, bringing together world-class clinical services, teaching and research. We have one of the National Institute for Health Research's biomedical research centres, established with King's College London in 2007, as well as dedicated clinical research facilities.We have around 22,700 staff, making us one of the largest NHS Trusts in the country and one of the biggest employers locally. We aim to reflect the diversity of the communities we serve and continue to develop new and existing partnerships with local people, patients, neighbouring NHS organisations, local authorities and charitable bodies and GPs. Main duties of the job This position will take a leading role for the delivery of a first class supplychain service. They will be responsible for the delivery of services inaccordance with agreed objectives, targets, quality standards, controls andresource constraints.Responsible for leading the Supply Chain teams in delivering the serviceacross the Trust and Community Services.The post holder will ensure that the service is continually developed and leadon the delivery of strategic operational plans. They will provide expert adviceand guidance to senior managers across the organisation.Deputise for the Senior Supply Chain Manager as appropriate including themanagement of Major Incidents in their absence. About us The Supply Chain department is busy and successful, and this brings both pressures and rewards. The post requires someone with excellent and proven leadership skills, experience working in a supply chain team, developing relationships with both internal and external end users We are looking for someone who is efficient and accurate and who enjoys working in a busy environment Date posted 07 January 2025 Pay scheme Agenda for change Band Band 5 Salary £35,964 to £43,780 a year p.a inc HCA Contract Permanent Working pattern Full-time Reference number 196-COF10560-S Job locations Lewisham Hospital Lewisham london SE13 6LH Job description Job responsibilities Service Delivery Responsible for the overall management and delivery of the supply chainfunction across the Trust and Community Services. To provide specialist expert guidance in the storage, rotation and levels ofstock held within the Trust. Responsible for measuring the performance of the services against keyperformance indicators. Provision & Supply Chain service ensuring efficient and effectivemanagement of the Trusts Internal and external supply chains by utilisingnew and innovative methods of inventory management systems. Responsible for the operation of the Supply Chain system ensuring thatthe system is developed accordingly and any issues are resolvedpromptly. Responsible for the management of the Smartstore cabinet replenishmentservice. To work in collaboration with the Trust Port Folio managersmanaging supplier performance Service Level Agreements and productcontrol. Responsible for the development of appropiate supply chain evaluationmethodologies and performance monitoring tools. Ensuring at all timesthat the methodology applied supports individual high value Trust widecontracts. To Influence clinicians and senior managers to embrace change, oftenwhere the benefits of change at a parochial or corporate level are difficultto demonstrate. To develop and maintain effective communications with community caregroups, all Trust departments to ensure efficient and effectivemanagement of the supply chain in order to reduce total acquisition costsof goods required in the provision of healthcare. Responsible for explaining, communicating negotiated contractual issueimpact where required to senior Trust service providers. To ensure that allrelevant statutory financial and procurement regulations are taken intoconsideration when providing expert supply chain advice. Responsible for ensuring that all staff undertake the appropriate training fortheir roles. Including full Smartorder systems, EDC and Smartstore cabinettraining. Responsible for the co-ordination of product recalls across the Trust andensuring these are communicated and acted upon in a timely manner, andthen reporting results back to the Director of Procurement and the Directorof Finance. Responsible for the implementation inventory management systemsacross the whole Trust To work in collaboration with the systems team identifying areas whereinventory management will offer cost savings and reduce time clinical staffspend managing stocks in their departments Monitor and assess Ward Audits across the Trust to ensure the MaterialsManagement Team are managing stocks effectively and in line with wardsbudgets. Responsible for ensuring that the co-ordination of product recalls acrossthe Trust is undertaken and completed. Ensure that the results arecommunicated and acted upon in a timely manner, and then reportingresults back to the relevant Trust senior management clinical group. To undertake audio/ visual presentations as required at all levels acrossthe Trust. To undertake any reasonable duty requests, as directed by your linemanager The post holder is expected to work to set annual key performanceobjectives. A mid year review of all objectives will take into account anyadditional or new Trust service targets. Advice can be sought whererequired from the HO ServiceService Development and Planning Responsible for the implementation of the service level Supply Chainpolicies and procedures. Ensuring that all service level procedures areimplemented across the Trust. To develop, implement and manage a comprehensive customerassessment evaluation tool. To embed a process in support of a fullevaluation process. To develop tools to measure individual requirements.To establish a culture of auditable survey and assessment. To conductand evaluate product assessment/ trails and surveys as required on behalfof Trust clinical groups, for example infection control. Responsible for the development and implementation of sustainable andquantifiable improvements in service delivery. Ensuring at all times that theservice meets with the needs of the Trust. To constantly review and update as required the development of thesupply chain service, ensuring at all times that the service meets theneeds across the organisation Responsible for the long term planning of the service across theorganisation, amending, updating and realigning the service whererequired. Through the application of supply network management techniquesimprove control of the Trusts supply chain and the provision of accuratemanagement information. To work in partnership with other senior supply chain managers to developand implement a long term strategy of service standardisation and servicedelivery. Manage the implementation of effective systems, control processes andrisk management arrangements in the ServiceStaff & Financial Management Responsible for the purchase of some goods within the service. Manage year end and mid-year inventory counts in line with Trust policyalong with ad-hoc inventory counts Ensures that a cost effective service resource plan is developed andmaintained to achieve target financial savings To lead and manage the teams across the Trust., annual appraisals, keyperformance indicators, recruitment and selection and departmental KPIs. Responsible for leading, coaching, motivating and developing theperformance of staff within the service to ensure skill and competencylevels are maintained Provides strong individual and professional leadership through change andsupports staff, colleagues and partners through a visionary, motivationaland problem solving approach, subject to financial constraints and TrustHuman Resources policies and procedures. Review the service areas and vacancies in relation to skill mix and serviceneeds, recruiting staff members as required. Job description Job responsibilities Service Delivery Responsible for the overall management and delivery of the supply chainfunction across the Trust and Community Services. To provide specialist expert guidance in the storage, rotation and levels ofstock held within the Trust. Responsible for measuring the performance of the services against keyperformance indicators. Provision & Supply Chain service ensuring efficient and effectivemanagement of the Trusts Internal and external supply chains by utilisingnew and innovative methods of inventory management systems. Responsible for the operation of the Supply Chain system ensuring thatthe system is developed accordingly and any issues are resolvedpromptly. Responsible for the management of the Smartstore cabinet replenishmentservice. To work in collaboration with the Trust Port Folio managersmanaging supplier performance Service Level Agreements and productcontrol. Responsible for the development of appropiate supply chain evaluationmethodologies and performance monitoring tools. Ensuring at all timesthat the methodology applied supports individual high value Trust widecontracts. To Influence clinicians and senior managers to embrace change, oftenwhere the benefits of change at a parochial or corporate level are difficultto demonstrate. To develop and maintain effective communications with community caregroups, all Trust departments to ensure efficient and effectivemanagement of the supply chain in order to reduce total acquisition costsof goods required in the provision of healthcare. Responsible for explaining, communicating negotiated contractual issueimpact where required to senior Trust service providers. To ensure that allrelevant statutory financial and procurement regulations are taken intoconsideration when providing expert supply chain advice. Responsible for ensuring that all staff undertake the appropriate training fortheir roles. Including full Smartorder systems, EDC and Smartstore cabinettraining. Responsible for the co-ordination of product recalls across the Trust andensuring these are communicated and acted upon in a timely manner, andthen reporting results back to the Director of Procurement and the Directorof Finance. Responsible for the implementation inventory management systemsacross the whole Trust To work in collaboration with the systems team identifying areas whereinventory management will offer cost savings and reduce time clinical staffspend managing stocks in their departments Monitor and assess Ward Audits across the Trust to ensure the MaterialsManagement Team are managing stocks effectively and in line with wardsbudgets. Responsible for ensuring that the co-ordination of product recalls acrossthe Trust is undertaken and completed. Ensure that the results arecommunicated and acted upon in a timely manner, and then reportingresults back to the relevant Trust senior management clinical group. To undertake audio/ visual presentations as required at all levels acrossthe Trust. To undertake any reasonable duty requests, as directed by your linemanager The post holder is expected to work to set annual key performanceobjectives. A mid year review of all objectives will take into account anyadditional or new Trust service targets. Advice can be sought whererequired from the HO ServiceService Development and Planning Responsible for the implementation of the service level Supply Chainpolicies and procedures. Ensuring that all service level procedures areimplemented across the Trust. To develop, implement and manage a comprehensive customerassessment evaluation tool. To embed a process in support of a fullevaluation process. To develop tools to measure individual requirements.To establish a culture of auditable survey and assessment. To conductand evaluate product assessment/ trails and surveys as required on behalfof Trust clinical groups, for example infection control. Responsible for the development and implementation of sustainable andquantifiable improvements in service delivery. Ensuring at all times that theservice meets with the needs of the Trust. To constantly review and update as required the development of thesupply chain service, ensuring at all times that the service meets theneeds across the organisation Responsible for the long term planning of the service across theorganisation, amending, updating and realigning the service whererequired. Through the application of supply network management techniquesimprove control of the Trusts supply chain and the provision of accuratemanagement information. To work in partnership with other senior supply chain managers to developand implement a long term strategy of service standardisation and servicedelivery. Manage the implementation of effective systems, control processes andrisk management arrangements in the ServiceStaff & Financial Management Responsible for the purchase of some goods within the service. Manage year end and mid-year inventory counts in line with Trust policyalong with ad-hoc inventory counts Ensures that a cost effective service resource plan is developed andmaintained to achieve target financial savings To lead and manage the teams across the Trust., annual appraisals, keyperformance indicators, recruitment and selection and departmental KPIs. Responsible for leading, coaching, motivating and developing theperformance of staff within the service to ensure skill and competencylevels are maintained Provides strong individual and professional leadership through change andsupports staff, colleagues and partners through a visionary, motivationaland problem solving approach, subject to financial constraints and TrustHuman Resources policies and procedures. Review the service areas and vacancies in relation to skill mix and serviceneeds, recruiting staff members as required. Person Specification Qualifications/ Education Essential Degree NVQ Purchasing / A Levels Previous Experience Essential Ability to manage key stakeholders both internal and external with proven relationship experience Experience in managing suppliers and stock management Extensive experience and knowledge of managing inventory management systems and implementing systems within a fast-moving business environment Experience of managing the delivery of a large supply function. Proven NHS experience Experience of setting objectives, carrying out staff appraisals, identifying training needs, mentoring and coaching staff. Experience of performance management including Trust disciplinary policies. Experience of and proven skills in the initiation and management of process change in a controlled environment Advanced analytical skills, root cause analysis. Experience of Supply chain report preparation and recommendation methodology An experienced business planner on a large complex environment Experience of working in an organisation where there is a need to constant service development Skills/Knowledge/Ability Essential Evidence of ongoing professional development Competent with Microsoft products, Oracle e-Business and able to use initiative and knowledge of these products to suggest and implement process Improvements Excellent communication skills both orally and in writing with the ability to deal with difficult situations. Excellent interpersonal and organisational skills, including negotiation and presentational skills. Work independently using own initiative when required. Proven skills in the initiation and management of change and able to ensure that changes are seen through including ability to develop actionable recommendations and implementation plans. Demonstrate strong leadership skills Communicating the vision and rationale for change and modernisation, and engaging and facilitating others to work collaboratively to achieve real change Demonstrating a sense of commitment to openness, honesty, democracy inclusiveness, loyalty and high standards in undertaking the leadership role Ability to analyse problems and to develop practical and workable solutions. Evidence of leadership and influencing skills with the ability to enthuse, motivate and involve individuals and teams. Strong organisational skills and the ability to deal with competing demands Person Specification Qualifications/ Education Essential Degree NVQ Purchasing / A Levels Previous Experience Essential Ability to manage key stakeholders both internal and external with proven relationship experience Experience in managing suppliers and stock management Extensive experience and knowledge of managing inventory management systems and implementing systems within a fast-moving business environment Experience of managing the delivery of a large supply function. Proven NHS experience Experience of setting objectives, carrying out staff appraisals, identifying training needs, mentoring and coaching staff. Experience of performance management including Trust disciplinary policies. Experience of and proven skills in the initiation and management of process change in a controlled environment Advanced analytical skills, root cause analysis. Experience of Supply chain report preparation and recommendation methodology An experienced business planner on a large complex environment Experience of working in an organisation where there is a need to constant service development Skills/Knowledge/Ability Essential Evidence of ongoing professional development Competent with Microsoft products, Oracle e-Business and able to use initiative and knowledge of these products to suggest and implement process Improvements Excellent communication skills both orally and in writing with the ability to deal with difficult situations. Excellent interpersonal and organisational skills, including negotiation and presentational skills. Work independently using own initiative when required. Proven skills in the initiation and management of change and able to ensure that changes are seen through including ability to develop actionable recommendations and implementation plans. Demonstrate strong leadership skills Communicating the vision and rationale for change and modernisation, and engaging and facilitating others to work collaboratively to achieve real change Demonstrating a sense of commitment to openness, honesty, democracy inclusiveness, loyalty and high standards in undertaking the leadership role Ability to analyse problems and to develop practical and workable solutions. Evidence of leadership and influencing skills with the ability to enthuse, motivate and involve individuals and teams. Strong organisational skills and the ability to deal with competing demands Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Additional information Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Employer details Employer name Guy's and St Thomas' NHS Foundation Trust Address Lewisham Hospital Lewisham london SE13 6LH Employer's website https://www.guysandstthomas.nhs.uk/careers/careers.aspx (Opens in a new tab)