Job overview
We are a small, friendly team, working as part of a wider Estates and Facilities department in the Black Country. We are responsible for delivering a portfolio of Capital Projects – both strategic and operational.
As a Programme Manager for Operational Capital you will improve services in the Trust, ensuring projects are delivered to the highest standards with a significant focus on the delivery of backlog maintenance and sustainability schemes. You will be responsible for a portfolio of projects identified through the annual and 5 year capital plan and will be supported by a Project Manager and Project Officer. Working with stakeholders and end users is key to this role and you must be able to engage with ‘the client’ throughout the design and delivery process. You will be responsible for delivering as well as overseeing all Operational Capital schemes.
You will manage all governance from procurement, contract award and monitoring spend within budget to ensure compliance with SFI’s. The post holder will use construction project management methodology including RIBA stages creating robust specifications and cost plans to assist with the development of Trust approved capital schemes and projects. As such a surveying, construction or architectural background would be welcomed.
Main duties of the job
They will have responsibility for managing the following:
1. The selection and appointments process for design teams including professionals such as Architects, Engineers, Quantity Surveyors, CDM consultants, Clerks of Works, Contractors, Sub Contractors and suppliers to undertake work for the Trust;
2. Responsibility for ensuring building and engineering construction works, which include multi million pound contracts are carried out to appropriate standards, quality, cost, time and client satisfaction criteria, from feasibility stage to post completion and assessment stage;
3. Procurement process for capital projects in accordance with NHS Estates requirements;
4. Delivery of the risk based annual capital programme;
5. Professional advice on capital schemes;
6. Estate, land and property management with an oversight of operational property matters relating to negotiating new leases and licences.
The Programme Manager will provide and will be responsible for:
1. Providing specialised knowledge for construction re-development works;
2. Ensuring compliance with current regulations;
Working for our organisation
The Capital and Property team provides services to ensure that the Trust can deliver its strategic capital priorities including those aligned and funded nationally.
Reporting to the Associate Director of Strategic Estates and Capital the Programme Manager will provide professional and expert advice to the Trust on matters relating to its properties and lead on the delivery of operational capital schemes as part of the rolling annual capital programme and under the governance of the Trust Board.
The Programme Manager is in a senior role that involves close collaborative working with the Divisions, nursing, governance, finance and medical leads ensuring that operational capital schemes are well managed, communicated and ultimately meet the needs of the building users.
Detailed job description and main responsibilities
Main Duties/Responsibilities
1.0 Operational Capital Developments and Planning
1. Manage and deliver operational capital within the Trust’s rolling capital programme;
2. Provide input into Business Cases for capital developments in accordance with Department of Health Guidance, NHS Better Business Case guidance and Trust procedures;
3. Support the Trust to forward plan and make recommendations relating to statutory compliance, backlog maintenance and sustainability;
4. Participate in building condition surveys on an as needed basis;
5. Plan and organise a broad range of complex activities and programmes;
6. Provide update reports for the Estates Strategy Planning Group and Project Boards;
7. Lead, chair and make presentations to project teams and produce agreed briefs with stakeholders;
8. Manage and produce feasibility studies including option appraisals, programmes and budgets;
9. Assist in appointment of external advisors and consultants contractors and suppliers to the Trust in accordance with NHS guidance and Trust SFI’s;
10. Design, tender and construct each project to agreed cost, programme, quality and client satisfaction;
11. Manage and co-ordinate post project evaluation and benefits realised of schemes;
12. Review and make recommendations for updating of policies and processes for construction and estates activities;
13. Ensure external consultants and advisors, contractors and suppliers are procured in accordance with NHS guidance;
14. Help to formulate and co-ordinate testing and commissioning strategies prior to occupation of the building, liaising with key clinical staff, ensuring adequate time and resources are available;
15. Ensure each scheme includes and complies with all fire, health and safety legislation, building regulations and Risk Management Policy or where agreed to derogate is recorded accurately;
16. Make judgements involving complex facts or situations, which require the analysis, interpretation and comparison of a range of options;
17. Make judgements across a wide range of estates and construction issues taking into account current legislation, H&S regulations, conflicting demands – condition of plant and equipment;
2.0 Property Management
1. Make recommendations and support with negotiating operational leases and licences that support clinical and operational teams to deliver their clinical strategies;
2. Liaise and consult with solicitors, landlords and other stakeholders including NHSE to support this;
3. Develop a Trust terrier.
3.0 Capital Finance and Governance
1. Responsibility for managing budgets associated with the delivery of a scheme to include external consultants fees and all other project associated costs. To include cash flows and forecasting of spend;
2. Ensure projects within the capital programme are procured in accordance with the Trust’s Standing Orders, Standing Financial Instructions and National advice;
3. Ensure that projects within the capital programme comply with the Construction, Design and Management Regulations;
4. Manage and develop the financial account for each project and respond to queries by internal and external auditors;
5. Implement controls to ensure expenditure, timetable and quality are contained within agreed programme limits and tolerances;
4.0 Communications
1. Communicate within the Trust to all members of staff, consultants and contractors employed by the Trust across all aspects of the post-holder's job description;
2. Communicate technical development related information to Trust Managers, advisors, contractors and suppliers, Planners and Councils and negotiates with them;
Person specification
Essential criteria
* Master’s Degree Level or equivalent level of experience in a construction related area to include architecture, chartered surveying, engineering, quantity surveying or equivalent
* Membership of RIBA/RICS/CABE/ICE or equivalent
* Evidence of continuous personal and professional development in the building and construction field
* IT literate and trained in AutoCad, MS Project or comparable software
Desirable criteria
* Experience of construction contracts and managing diverse supply chains. Experience of negotiating and managing performance of external contractors and Trust appointed consultants. Significant experience of successfully delivering capital projects. Experience of developing effective networks and strong relationships with stakeholders (the Trust client). Experience of undertaking public consultations and engagement with statutory bodies such as Planners and Building Control. Demonstrable problem solving and negotiation techniques. Experience of Capital Development at an organisational level, demonstrate a sound knowledge of development processes including construction management techniques, procurement strategies, process management. Demonstrate experience in the management and commissioning of advisers from legal, financial and technical backgrounds. Strong planning and organisational skills, ability to deal with several components and conflicting situations. Ability to work at a strategic level including strong analytical and judgemental skills to synthesise information. Previous experience and knowledge of Estates and Facilities Management. Experience of managing a design and tender process. Substantial practice in architecture, building or construction management, including all stages of construction projects and project management.
* High level of political acumen / astuteness – notably having a high level of credibility with peers and key partners in stakeholder organisations. Ability to actively engage and challenge clinicians and other professionals in looking at options around the estate to support their clinical strategies. High level skills in national policy interpretation and related implementation to ensure that quality services are maintained by the Trust in particular relating to HBN’s and HTM’s. Excellent communication skills, oral and written including ability to disseminate highly complex information to a range of staff and stakeholders. Effective influencing and negotiating skills. Able to undertake sophisticated analysis of highly complex information from a range of sources (financial, clinical, performance, risk, supply/demand etc.). Able to develop highly effective working partnerships and alliances with staff at all levels. Excellent conflict management skills. Experience of consultation and stakeholder engagement skills. Able to think and act strategically both with the Trust and externally to deliver results against tight deadlines and under pressure. Able to read and understand architectural / engineering plans. Able to demonstrate good knowledge of CAD software and ability to view understand and make minor alterations. Ability to remain calm and diplomatic in sometimes challenging meetings.
* Highly developed leadership skills with the ability to motivate others not necessarily reporting directly to role. Diplomacy, assertiveness and tact in presenting highly complex, sensitive or contentious information in a range of formats. To display a range of qualities that engender a high degree of confidence, trust and credibility. Can motivate self and colleagues to think laterally and imaginatively about capital estates development opportunities. Excellent organisational Skills. Adaptable and resilient having a flexible approach to working within a rapidly changing environment.
Job Types: Full-time, Permanent
Pay: £62,215.00-£72,293.00 per year
Benefits:
* Additional leave
* Bereavement leave
* Childcare
* Company car
* Company events
* Company pension
* Cycle to work scheme
* Discounted or free food
* Employee discount
* Employee mentoring programme
* Enhanced maternity leave
* Enhanced paternity leave
* Free flu jabs
* Free or subsidised travel
* Free parking
* Gym membership
* Health & wellbeing programme
* On-site parking
* Referral programme
* Relocation assistance
* Sick pay
* Store discount
* Transport links
* UK visa sponsorship
Schedule:
* Day shift
* Flexitime
* Monday to Friday
Ability to commute/relocate:
* Dudley, West Midlands: reliably commute or plan to relocate before starting work (preferred)
Licence/Certification:
* Master's degree in construction related subject e.g. architect (required)
* Membership of RIBA/RICS/CABE/ICE or equivalent (required)
* Trained in AutoCAD (required)
Work authorisation:
* United Kingdom (required)
Willingness to travel:
* 25% (preferred)
Work Location: In person
Reference ID: 285-4913-CORP
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