Job summary We are seeking an experienced Administrator to provide efficient and effective administrative support primarily to the Nutrition & Dietetics team at Yeovil District Hospital. You will be working with a wider admin team in our county wide service within Somerset NHS Foundation Trust (SFT). Working with another admin colleague, you will be expected to support both adult (including nutrition nurses) and paediatric teams to support in answering phones, booking appointments, writing minutes and arranging team meetings, as well as other general admin duties. The post requires flexibility and the ability to provide a wide range of administrative and typist duties as the services develops / integrates across SFT. Main duties of the job Deal with day-to-day correspondence, initiating appropriate responses to provide patients, staff and other parties with required information in a friendly and professional manner.Receive telephone calls, accepting messages on behalf of members of the specialty team, taking appropriate action where necessary.Liaise with appropriate personnel in the team to gather and co-ordinate patient information so this is accessible in a timely manner.Type all forms of clinical correspondence as dictated by clinical staff, by use of audio or copy typing. Produce copies for appropriate agencies, filing copies in correct sequence, ensuring follow-up arrangements are in place, listing outstanding investigations on the hospital database system.Process urgent referrals and arrange appropriate outpatient appointments. Assist in the development and improvement of the admin service to the wider team.Participate in team and Trust meetings as requested. About us As an organisation, the NHS offers a wide range of benefits including flexible working, fantastic pension contributions, market leading annual leave allowance, career progression and regular conversations, not to mention our Blue Light Card and NHS exclusive discounts.The benefits of working in Somerset include the idyllic countryside, with our areas of outstanding beauty and stunning coastlines. You will get to enjoy these perks whilst still only being a stone's throw away from bustling city centres like Bristol, Bath and Exeter and only two hours away from London.There are excellent educational facilities in the area and, when compared to other regions, house prices are reasonable. You will to experience the best of both in Somerset, the countryside and the cosmopolitan there is truly something for everyone Date posted 04 November 2024 Pay scheme Agenda for change Band Band 3 Salary £24,071 to £25,674 a year Contract Permanent Working pattern Part-time Reference number 184-OL-PU-1217 Job locations Yeovil District Hospital Higher Kingston Yeovil Somerset BA21 4AT Job description Job responsibilities Please see attached Job Description & Person Specification for further details of duties and responsibilities. Job description Job responsibilities Please see attached Job Description & Person Specification for further details of duties and responsibilities. Person Specification Qualifications Essential Good standard of education - 5 GCSE's or equivalent including English and Maths Vocational L3/NVQ 3 in business administration or equivalent Desirable International Computer Drivers licence or equivalent minute taking course Experience Essential Experience in setting up and maintaining a range of office systems / processes electronic diary management Desirable Experience using the hospital IT systems or equivalent Person Specification Qualifications Essential Good standard of education - 5 GCSE's or equivalent including English and Maths Vocational L3/NVQ 3 in business administration or equivalent Desirable International Computer Drivers licence or equivalent minute taking course Experience Essential Experience in setting up and maintaining a range of office systems / processes electronic diary management Desirable Experience using the hospital IT systems or equivalent Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer details Employer name Somerset NHS Foundation Trust Address Yeovil District Hospital Higher Kingston Yeovil Somerset BA21 4AT Employer's website https://www.somersetft.nhs.uk/ (Opens in a new tab)