We are seeking a Reprographics and Administration Officer to join Cornwallis Academy working 37 hours per week, Monday-Thursday 8:00am-4:00pm & Friday 8:00am-3:30pm, term time plus 2 weeks (40 weeks per year). The successful candidate will have the following key responsibilities:
* Front Desk & Communication:
* Be the first point of contact for all visitors, staff, and students, ensuring a welcoming and professional environment.
* Answer incoming calls promptly and efficiently.
* Manage visitor sign-in processes and ensure all safeguarding protocols are followed.
* Reprographics Services:
* Manage and complete all school reprographic requests within set deadlines, ensuring high-quality output.
* Maintain equipment and supplies to support reprographics activities.
* General Administrative Support:
* Prepare documents such as mail merges for letters, student award certificates, and SIMS reports.
* Coordinate mailouts, produce address labels, and distribute communications via SIMS/InTouch.
* Organise and maintain both paper and digital records, ensuring data accuracy and easy retrieval.
* File updates and maintain student records within SIMS.
* Mail Duties:
* Open and distribute incoming mail.
* Frank outgoing post and ensure the secure mailing of student files using Royal Mail tracked services.
* Admissions Assistance:
* Support the Admissions Officer in requesting and logging student files using MS Excel and SIMS.
* Team Collaboration:
* Provide practical support to ensure continuity of critical tasks in the absence of other support staff.
* Undertake additional duties as reasonably requested by the Headteacher and Office Manager.
* Please note that interviews may take place before the advert closing date. To avoid disappointment, please follow the link and apply at your earliest convenience.
Essential Criteria
We are seeking a candidate who:
* Demonstrates excellent organisational and time-management skills.
* Is confident in handling a variety of administrative tasks and using IT systems (experience with SIMS is advantageous).
* Has strong communication skills and a welcoming, professional manner.
* Can adapt and respond effectively to the needs of a busy school environment.
* Thrives in a team-oriented setting but is equally capable of working independently.
What's in it for you?
* A vibrant and exciting place to work
* A friendly and supportive environment
* An excellent CPD programme, with opportunities for action research and nationally accredited qualifications
* The support of a Trust that currently encompasses two Secondary Schools and one Primary School. Alongside Tiger Cubs, our term time only Day Nursery, for children aged 3 months to 4 years, with great benefits to education staff.
* A well-resourced department with schemes of work and resources available.
* An opportunity to join various schemes such as the Benenden corporate healthcare scheme