Job summary We are seeking an enthusiastic and motivated Band 4 Team Coordinator to manage the administrative provision for the admin support services including patient affairs and reception based at Clifton House in York but covering for colleagues, when necessary, at other locations. This is an exciting opportunity for a dynamic individual to lead a team of administrators, support the Multi-Disciplinary Team (MDT) from an administrative perspective, and ensure the delivery of high-quality administrative, and financial support service. As Team Coordinator, you will: Directly manage administrative, reception team ensuring systems and processes are effectively implemented, monitored, and reviewed to make the best use of staffing resources. facilitate cross-working between staff and other areas providing cover where necessary. review, evaluate, and within the boundaries of the role, implement improvements to systems and processes to enhance service delivery for the clinical teams and ultimately the service user Main duties of the job What We're Looking For: An experienced line manager with a track record of implementing and monitoring systems and processes to enhance service delivery. Has experience working within an MDT or a similar collaborative team environment. Possesses strong communication and organisational skills, with the ability to work independently and meet deadlines. Is self-motivated, flexible, and able to problem-solve and resolve issues as they arise. Understands the importance of motivating and leading a team towards achieving shared goals. Has advanced word processing skills and demonstrable experience with electronic systems, such as EPR systems (e.g., Care Director or similar). Has a solid understanding of financial policies and procedures and experience managing petty cash systems. We recruit people based on their values and qualifications (where required) and believe that their lived experience is an advantage, this means that together we are as diverse as the communities we care for. Simply put, when we employ caring people who act with integrity and have the right skills, we can give those with mental health challenges, learning disabilities and neurodiversity high-quality care and support to live fulfilling lives, and make our staff feel purposeful, happy and valued. About us The Leeds and York Partnership NHS Foundation Trust (LYPFT) is the main provider of Mental Health and Learning Disability services in Leeds. We also provide specialist inpatient services in York and some highly specialised services across the country. As a teaching trust with strong links to local universities, we are a centre of excellence for teaching, research and development. There are many benefits of working for LYPFT including fantastic employee wellbeing support, 27 - 33 days annual leave, flexible working and remote working arrangements, the NHS Pension Scheme, coaching, support and opportunities for career development and training and education support alongside a range of exclusive discounts and payment schemes including for cars, extra leave days and more NHS Discount Offers. We also have an incredible bank department, offering variety of roles in nursing, allied health professions, healthcare support worker and administration clerical. Permanent employees are automatically added to bank. Applicants should be aware that for any individual who requires a visa to work in the UK, the Trust provides sponsorship for registered healthcare practitioner roles only. This is an essential requirement of the role, and the Trust is unable to offer you a role if you are unable to meet Trust requirements for sponsorship and Home Office requirements for a visa. Date posted 14 February 2025 Pay scheme Agenda for change Band Band 4 Salary £26,530 to £29,114 a year pa Contract Permanent Working pattern Full-time Reference number 173-08825-FOR Job locations Clifton House Bluebeck Drive, Shipton Road, Rawcliffe York YO30 5RA Job description Job responsibilities The job holder will take responsibility for delivering a professional, efficient, and confidential administrative service, with responsibilities for a petty cash service being provided. Additionally, the role will provide support to the reception area and management responsibilities for reception staff, secretarial staff who will offer support other services as required, including assistance with typing and minute-taking, to meet service/ Trust needs. This will be carried out under the direction of the Team Leader and support service manager and supported by an agreed job plan. The job holder will play a key role in managing petty cash systems, maintaining records, and providing clear communication to patients and stakeholders regarding financial matters. They will also fully support the administrative team by working collaboratively to respond to the evolving demands of the service. Strong interpersonal and communication skills are essential, as the job holder will establish and maintain effective working relationships at all levels, both within and outside the Trust. This includes liaising with NHS and non-NHS organisations across the national health community.Working closely with identified Team Leaders and the Support Service Manager, the job holder will ensure that job plans are regularly reviewed, kept up to date, and aligned with the evolving needs of the role and the administrative team. To find out more about the key responsibilities and the specific skills and experience youll need, look at the Job Description & Person Specification attachments under the Supporting Documents heading. All our information is available in accessible formats. Please contact the Recruitment team recruitment.lypftnhs.netAttached to this advert is our candidates guide to values-based recruitment and supporting guidance on how to make a successful application. If you require a reasonable adjustment, please contact the Recruitment Team or see the attached candidate guide to reasonable adjustments. Job description Job responsibilities The job holder will take responsibility for delivering a professional, efficient, and confidential administrative service, with responsibilities for a petty cash service being provided. Additionally, the role will provide support to the reception area and management responsibilities for reception staff, secretarial staff who will offer support other services as required, including assistance with typing and minute-taking, to meet service/ Trust needs. This will be carried out under the direction of the Team Leader and support service manager and supported by an agreed job plan. The job holder will play a key role in managing petty cash systems, maintaining records, and providing clear communication to patients and stakeholders regarding financial matters. They will also fully support the administrative team by working collaboratively to respond to the evolving demands of the service. Strong interpersonal and communication skills are essential, as the job holder will establish and maintain effective working relationships at all levels, both within and outside the Trust. This includes liaising with NHS and non-NHS organisations across the national health community.Working closely with identified Team Leaders and the Support Service Manager, the job holder will ensure that job plans are regularly reviewed, kept up to date, and aligned with the evolving needs of the role and the administrative team. To find out more about the key responsibilities and the specific skills and experience youll need, look at the Job Description & Person Specification attachments under the Supporting Documents heading. All our information is available in accessible formats. Please contact the Recruitment team recruitment.lypftnhs.netAttached to this advert is our candidates guide to values-based recruitment and supporting guidance on how to make a successful application. If you require a reasonable adjustment, please contact the Recruitment Team or see the attached candidate guide to reasonable adjustments. Person Specification Qualifications Essential Word processing skills at RSA3 as standard or equivalent experience NVQ 4 in administration or equivalent qualification. Skills Essential Competent use of the Microsoft office package. Experience Essential Experience of line management. Ability to supervise and manage an administrative team. Experience of arranging meetings, taking minutes and producing high quality minutes and reports, following through any actions of attendees. Ability to manage the delivery of an accurate high quality administrative service Ability to use communication skills Ability to use organisational skills Knowledge Essential A working knowledge of administration procedures. Knowledge of Information Governance A working knowledge of IT systems and interfaces Person Specification Qualifications Essential Word processing skills at RSA3 as standard or equivalent experience NVQ 4 in administration or equivalent qualification. Skills Essential Competent use of the Microsoft office package. Experience Essential Experience of line management. Ability to supervise and manage an administrative team. Experience of arranging meetings, taking minutes and producing high quality minutes and reports, following through any actions of attendees. Ability to manage the delivery of an accurate high quality administrative service Ability to use communication skills Ability to use organisational skills Knowledge Essential A working knowledge of administration procedures. Knowledge of Information Governance A working knowledge of IT systems and interfaces Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer details Employer name Leeds and York Partnership NHS Foundation Trust Address Clifton House Bluebeck Drive, Shipton Road, Rawcliffe York YO30 5RA Employer's website https://www.leedsandyorkpft.nhs.uk/ (Opens in a new tab)