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Overview
This is a key role within the organisation, as this individual will be the main face of the business greeting internal and external guests to our Glasgow office, and plays an important role in ensuring health and safety is adhered to and helping our staff maximise their full potential by ensuring the smooth running of all aspects of the office.
Responsibilities
Office Management
* Responsible for stationary orders and office sundries budgets
* Arrange Health & Safety, Annual/Quarterly and monthly testing across the office
* Meet and greet guests
* Office tours
* New Starter welcome packs order and distribution
* Maintain up-to-date documents regarding contract notice dates, health and safety, access card lists, etc.
* Order and set up weekly office lunches
Facilities oversight/management
* Liaison with Building Management on infrastructure (Air conditioning, communal toilet facilities, lighting, fire safety)
* Maintain good relationships with suppliers and maintenance and oversee routine maintenance
Office communications
* Be the office go-to for all colleagues, visitors and new starters
* Keep the office up to date regarding lunches, maintenance, events, calls for action.
* Weekly meetings with the office managers in other locations to ensure uniformity and transparency across offices
Organising and managing events
* In conjunction with senior leadership team, organise office socials and the end of year party
* Arrange logistics for any DEIB led office initiatives
* Decorate the office for holiday celebrations
* Arrange charity fundraisers via a JustGiving page
Qualifications
We are looking for individuals who have excellent communication skills, a can-do attitude, and are experienced in organising and managing events.
Package
We understand the importance of life outside of work, and our benefit package reflects this. Check out our enhanced & flexible Family Friendly Policies and our exceptional Reward Gateway.
For details on our full benefits package, click the link.
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