Who are Cardo Group?
Cardo Group is a family of companies delivering building maintenance services to local authorities, social housing providers and their residents. Our multi-company group provides quality, value for money maintenance, compliance and retrofit services across the south west, south east and midlands. Future plans will see this develop into a national footprint.
We are seeking a highly organised and proactive Group Assistant Fleet Manager to support the effective management of our company’s fleet of vehicles across multiple locations. The ideal candidate will have strong operational skills, experience in fleet management, and the ability to coordinate with internal teams and external partners to ensure smooth fleet operations.
Key Responsibilities:
* Coordinate with Fleet Support colleagues to arrange routine servicing and MOT’s and ensuring appointments are fulfilled.
* Ensuring that vehicle collisions are promptly reported to our insurers and arranging subsequent repairs.
* Overseeing the management of our shared fleet inbox, ensuring all emails are actioned with one working day.
* Managing the updating of Driver records and vehicle keeper records, ensuring license checks are completed and verified with our insurers.
* Overseeing the end-to-end process for new starters into the business who will be in receipt of a company vehicle.
* Overseeing The fleet teams weekly ADHOC inspections are completed.
* Ensure all vehicles are maintained at Cardo’s high standards – clean, empty, loose items allocated to all vans (fire extinguishers, seat covers, first aid kits, Spill kits).
* Supporting the Fleet Manager with administrative tasks (such as mileage charges, parking fines, fuel card anomalies).
* Supporting the Fleet Manager whenever required to cover leave, or whilst working on other sites.
* Travel to other Cardo Group sites is essential within this role to support with projects or fleet assistance.
* Assisting with the electrification of our fleet, you will be our ‘EV Champion’ and drive the necessary change within the business, supporting Driver transition to EV training.
* Conducting Monthly Driver training programmes to improve driver behaviour across the group.
* Data analysis – looking into trends in our data to spot any anomalies such as out of hours usage, fuel theft and more.
Key Skills, Knowledge, and Experience:
* Previous roles such as Fleet Administrator, Management position or similar desired but not essential.
* Competent with MS Office products, Share Point and MS Teams.
* Experience working directly with customers, giving great customer service.
* A proven track record of working accurately with data.
* Able to analyse basic data for trend spotting and anomalies.
* The ability to project manage and deliver results.
* Full UK Driving License is required.
Key Attributes:
* Ability to manage multiple tasks and responsibilities simultaneously, ensuring that fleet operations run smoothly.
* Maintains accurate records of vehicle maintenance, repairs, and expenses.
* Ensures compliance with regulations and safety protocols, avoiding costly errors.
* Quickly identifies and resolves issues, whether they involve vehicle performance, scheduling conflicts, or operational inefficiencies.
* Familiar with fleet management software and technology to monitor vehicle status, track maintenance schedules, and analyse performance.
* Able to use software tools like Microsoft Excel for data analysis, budgeting, and reporting.
* Works well both independently and as part of a team, supporting and collaborating with the broader fleet and operations teams.
* Able to mentor or provide support to drivers and other team members to ensure adherence to safety protocols and efficient operations.
Job Type: Full-time
Pay: £36,500.00 per year
Benefits:
* Company pension
Schedule:
* Monday to Friday
Application question(s):
* Do you have experience in a similar role?
Work Location: On the road
Reference ID: Group Assistant Fleet Manager
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