40 hours per week - hybrid 2 days office 3 wfh
Our international client is looking for a driven, ambitious and hardworking individual to support their HR team as well as take on the technical recruiting side of the business. A large part of your day will be dealing with technical recruitment for the business, while also supporting the team with a wide variety of HR duties, including managing all admin aspects of the employee lifecycle. This role reports directly to the HR Director, providing a great mentorship opportunity for someone eager to grow.
Your key responsibilities will include:
* Prepare new joiner paperwork including offer letters, contracts and acceptance/rejection emails in a timely and accurate manner
* Continuous improvement across all HR Admin processes
* Approving employee personal detail changes through the HR system
* Draft reference letters; post-employment references, visa references and mortgage/rent references
* Supporting HR Advisors & HR Managers with drafting any paperwork required for employee lifecycle changes e.g. changes to terms and conditions, maternity/parental leave, etc.
* Responding to employee queries
* Sending new joiners welcome emails, scheduling probation reviews for relevant joiners
* Coordinating work experience students and interns
* Updating other departments on new starters and leavers, coordinating desks and issuing alarm/entry keys
* Requesting and chasing references for new joiners
* Provide admin support in application and coordination of airside passes, relevant training etc.
* Other ad hoc duties as required e.g. notetaking for employee relation meetings/HR meetings
* Arranging meetings, room bookings, and travel arrangements including flights/accommodation/visas for Directors and teams
* Producing Reports and data analysis for HR Director
* Printing, Scanning and Filing as required
* Coordinating pre-employment and right to work checks for new joiners
* Setting up user accounts on HR and internal systems, updating details as necessary
* Coordination and distribution of the weekly new joiners and leavers email
* Supporting the coordination and delivering company inductions
* Maintain e-files for employee paperwork ensuring files are set up in line with start dates
* Leaver administration including drafting leaver letters and completing termination forms
* Archiving leaver e-files and hard copy files
* Provide admin support in annual HR processes, such as appraisals, promotions and salary review and other project work e.g. inputting data in spreadsheets, scheduling meetings, preparing paperwork etc.
* Administrative Support on any audits that the HR Team are required to participate
* Managing front of house and telephones twice a week.
Skills and Experience Required:
* Graduate with HR assistance experience essential, ideally CIPD full or part qualified
* Good communication skills, both verbally and in writing
* Maintains a positive attitude towards routine tasks
* Strong organisational skills with the ability to prioritise effectively ensuring all deadlines are met
* Pro-active approach
* Friendly Customer Focus and strong interpersonal skills
* Understands and appreciates the importance of using discretion
* Excellent and proven Excel skills
* Flexible and collaborative, an ability to thrive in a fast-paced environment
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