Are you looking for a flexible, part-time administrative role? We have an exciting opportunity for a Facilities & HR Admin Assistant to join a friendly team on a temporary basis, supporting through a busy period until Christmas. This is a varied role with responsibilities across facilities management, HR administration, and general office support.
You'll need to be a car driver/owner as the role will involve weekly trips to our client's local offices for facilities checks.
Key Responsibilities:
Facilities:
1. Conducting weekly fire safety checks
2. Monitoring office supplies, including refreshments, stationery, and stamps
3. Checking reported issues, such as repairs or broken equipment, and coordinating necessary actions
HR Administration:
1. Managing the shared HR mailbox and responding to queries
2. Processing expressions of interest from potential volunteers
3. Updating the HR database with staff and volunteer records
4. Requesting and following up on references for new staff/volunteers
5. Issuing starter paperwork to new joiners
6. Handling recruitment-related queries from staff and volunteers
General Admin:
1. Assisting the Executive Assistant with the preparation of paperwork for board meetings and the AGM
2. Supporting training administration tasks, including processing training records and booking courses
About You:
1. Strong organisational skills and attention to detail
2. Confident in using databases with proficiency in Microsoft Office (Outlook, Word, Excel)
3. Ability to manage multiple tasks and meet deadlines
4. Excellent communication and interpersonal skills
On Offer:
1. A flexible working schedule (Across 3 days per week)
2. A supportive and friendly team environment
Please apply today for a swift response. All applications will be responded to. #J-18808-Ljbffr