Admissions Officer (EHCP Specialist) - Chiltern Way Academy
Chiltern Way Academy Trust - The Sunday Times Best Places to work 2024
An exciting life changing career with fabulous opportunities! Be part of something extraordinary! We don't do ordinary; we are rewriting the future with our cutting edge and transformational approaches to educating students with ASC and SEMH. Together we can make a huge positive impact on the lives and life chances of our students. This is a fantastic opportunity to be part of our amazing school so please contact us and come and see for yourself.
Term time only
Salary Type: Bucks pay
Contract type: Permanent
Hours: 37 hours per week / 41 weeks per annum
Interviews to be held: Thursday, 17 October 2024
About us
Chiltern Way Academy Trust (CWAT) is an Ofsted 'Outstanding' academy, providing cutting edge and transformational approaches to educating students with ASC and SEMH. We currently have four campuses, with two secondary schools, one primary school and one combined school.
About the role
Due to the sensitivity of materials handled in this role, the applicants must have an explicit understanding of the confidentiality requirements of the job.
1. Maintain a centralised admissions process from the point of enquiry through to enrolment and communication and processes related to progression.
2. Support the Special Educational Needs and Disabilities Coordinators across Chiltern Way Academy Trust in ensuring that the pupils of the academy are admitted in an efficient and timely manner in accordance with the trust admissions policy.
3. Contribute to the efficient and effective organisation of the Academy.
4. Market the academy in a positive light by being hospitable and courteous to visitors, staff, pupils, and Local Authorities.
5. Support the SENDCo in the function of the Academy as its own Admitting Authority.
6. Coordinate the adherence of Local Authorities to their duties under the Special Educational Needs Code of Practice.
7. Coordinate and produce management datasets which reflect the Academy’s position in relation to the needs of its cohort.
8. Develop systems of working that reflect the changing priorities of the trust in relation to the needs of the students.
9. Assist Senior Leadership Staff in collation of data at strategic points in the academic year.
General
• Undertake any duties of an appropriate nature as may be reasonably required by the SENDCo.
• Maintain student records and coordinate admissions.
• Be familiar with and follow all the school’s policies and guidelines on all areas and aspects of school life.
Main duties and responsibilities
• Coordinate and oversee mid-year and phase transfer, admissions ensuring a smooth process.
• Liaise with the Local Authority, SENCO, Heads of Campus, Academy Leadership Team and other relevant external and internal departments to ensure a smooth admissions procedure.
• Ensure that all student files are received and stored appropriately.
• Ensure that all required student data is accurately input onto SIMS.
• Collate and set up transition timetables for incoming students in liaison with the Senior Leadership Team.
• Support arrangements for induction days, transition events and attend any relevant events (these may be outside of your usual working hours).
• Attend any relevant admissions meetings.
• Organise meetings and tours as requested.
• Accurate SIMS entry, storage and reporting of student data as required by the SLT.
• Tracking Admissions files, deadlines and consultation responses.
• Despatch student information packs and, upon receipt, enter admission information on SIMS.
• Assist in the organisation, preparation, running and recording of data for Annual Reviews.
• Full training will be provided.
Data
• Collation of new school year information, ensuring data received and checked and processed correctly.
• Ensure student records are maintained, accurate and kept up to date in collaboration with SEN administration.
• Ensure that data returns are completed accurately and submitted in line with agreed timelines.
• Participate in the school census returns.
Support Their Own Personal Development by:
• Working collaboratively with colleagues.
• Seeking help and advice as appropriate.
• Building on and developing prior specialists’ knowledge and experience.
• Undertaking further training as appropriate.
• Seeking to improve practice via observation and discussion with colleagues.
Caring and Supporting
• Act as a positive role model for staff and students alike.
• Work successfully alongside parents, stakeholders and outside agencies in fulfilling responsibilities.
• Interact appropriately with all members of the school community and its stakeholders.
About you
Essential
• 5 GCSEs A-C (including Maths & English)
• Evidence of Continuing Professional Development
• Experience of working in an administration role dealing with complex tasks
• Excellent organisational skills
• Effective and clear communication skills
• Accuracy and attention to detail
• Competent in the use of Microsoft Word and Excel
• Understand the importance of discretion and confidentiality
• Flexible and adaptable
• Pro-active with the ability to use initiative
• A professional and welcoming manner
• An empathetic yet assertive approach
• Ability to work under pressure and meet deadlines
• Enthusiastic, observant and operate with integrity
• Adaptable and flexible
• Operates with patience and tact
• Work well as part of a team
• Willingness to challenge oneself to continually improve performance.
• Committed to equality of opportunity
• Car driver
Desirable
• Degree, QTS, NASENDCo
• Previous SEN Admissions in a mainstream or specialist setting
• Experience of working in a school environment
• Understanding of SEN admissions process
• Good understanding of the SIMS database
• Knowledge of the SEN Code of Practice
• Able to use a range of ICT and database packages.
• Able to produce and present reports in a logical, clear and concise format
• Shares knowledge with others
• Understanding of promoting positive relationships within the wider school community
Other information
To find out more please contact: Hannah Moran – Director of SEND
Chiltern Way is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. The successful candidate will be required to undergo an enhanced DBS check.
This post is exempt from the Rehabilitation of Offenders Act 1974 and therefore applicants are required to declare:
* All unspent convictions and conditional cautions
* All spent convictions and adult cautions that are not protected (i.e. that are not filtered out) as defined by the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (as amended in 2020).
It is an offence to apply for the role if you are barred from engaging in regulated activity relevant to children. All shortlisted applicants will be required to complete a self-disclosure form and return prior to interview.
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