On behalf of our client, Nrl Recruitment are looking for a Senior Project Information Manager for work in the Oxford area.
Duration: Perm
Start: asap
Location: Oxford – Ellison Project – Cancer Research Facility
Rate: £55000 + car allowance
Hours: 40 hours per week
Must Have: Asite (Aconex or similar would be okay, Sharepoint or EDMS system)
Key Deliverables and Accountabilities:
* Manage a team to deliver an exceptional Information Management service to the project.
* Prepare, agree and communicate project Information Standards and Methods & Procedures documentation working collaboratively with the Digital Engineer and with support from the Regional Information Management team.
* Establish roles and responsibilities for the information management team, working with relevant Functional Lead(s).
* Lead the selection of the Information Management team, retention of staff, personal development, training and appraisals with support from the Functional Lead.
* Ensure effective communication systems are in place.
* Management of EDMS (usually Asite) adhering to best practice while looking for further efficiencies that could be replicated throughout the business.
* Security-minded approach to data, ensuring correct access rights are in place for a timely period.
* Advise on internal document management utilizing best practice.
* Co-ordinate and collate project reporting, including but not limited to Client reports and system reporting.
* Deliver training to staff on information management systems, with support from the Regional Information Management team.
* Manage quality procedures for all Administrative and Document Control activities.
* Manage implementation, maintenance, training and support for the mobile quality management system, preferably Field View.
* Take a leading role in digitizing project processes through existing toolsets, with support from IT around mobile capabilities.
* Production of the digital handover, or facilitation if an external vendor is appointed. Setup and management of system, reporting and regular project meetings.
* Provide system support and training to project procurement team for tender documentation and addendums.
* Establish and facilitate archiving procedures in accordance with current LOR group policy, both electronic and hard copy. Assist with archiving throughout the project lifecycle.
* Review procedures and systems and provide feedback to central functions around forming best practice.
* Identify digitizing opportunities.
* Attend and engage in business/functional forums.
* Additional duties and responsibilities as designated by the project.
Technical Capabilities:
Competent:
* Detailed knowledge of ISO19650.
Advanced:
* Understanding of quality management systems.
* Mobile device use, tablet and smartphone.
* Knowledge of digital handover process.
Expert:
* Microsoft Office tools (specifically Excel, Outlook, Word, Teams).
* Collaboration/EDM Systems, preferably Asite.
* Digital handover processes.
* Field view implementation capability.
Key Skills:
Desired:
* Mentoring skills for team members in other functions.
* Identify opportunities to build value.
Essential:
* Resilient and tenacious when faced with challenges.
* Promotes continuous improvement and innovation.
* Promotes working collaboratively as one team across businesses, teams and functions.
* Ability to manage, support, motivate and develop staff.
* Excellent technical ability.
* Excellent presentation and facilitation skills.
Experience:
Essential:
* Experience of people management, specifically line managing small teams.
* Experience of high-value and complex projects.
* Previous Client-facing role held.
Personal Attributes:
Essential:
* Confident in leading from the front.
* Ability to communicate effectively at all levels.
* Ability to forward plan rather than being reactive.
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