James Paget University Hospitals NHS Foundation Trust
Working closely with the Chief Finance Officer on a wide-ranging portfolio including Finance, Business Strategy, Contracting and Procurement. You will lead and develop the Finance department, reviewing and implementing lean processes and improving commerciality. Your responsibilities will include delivering annual accounts, financial statements, annual budgets, costing, and the development of financial strategies. You will produce and present high quality monthly management information and support the process of financial performance management of the Divisions. You will drive expansion, developmental and transformation projects, also contributing to strategic and business planning.
As an effective communicator, you will further develop excellent working relationships with directors, clinicians and managers to ensure effective budgetary control, particularly evident as you ensure there is effective finance business partnering in place. You will enjoy playing a highly visible role concurrent with the growing influence and prestige of the finance department. A capable negotiator, you will liaise with partners across the NHS and beyond, helping the trust succeed in most effectively delivering the services local people want.
Fully utilising your operational expertise and strategic acumen, you will make a significant contribution to the overall development of the trust and relish the career enhancing reputation this success will generate.
Main duties of the job
Provide strategic management and leadership to all teams in the finance function, including financial management, financial accounting and capital, contracting, procurement, cash and financial services (accounts payable, accounts receivable, credit control, cashiering & payroll services).
You will be an experienced senior finance professional, with the ability to directly undertake many technical aspects of the foundation trust's finance department's work as necessary to support senior finance managers in their roles. You will specifically be supporting with; NHSE performance returns, development of monthly reporting, efficiency planning and delivery processes, forecasting the trust's balance sheet and capital commitments, developing longer-term financial planning models, as well as comprehensively overseeing the management of the trust's cashflow.
Job responsibilities
Key duties and responsibilities
* To lead the Finance Department on a day-to-day basis.
* Responsible for the collection, review and processing of monthly management and financial accounting information, and the presentation of this data in the appropriate form for the Trust Board, Finance and Performance Committee, Executive Directors, NHSE and other relevant bodies to strict monthly/quarterly/annual timetables.
* To advise the Chief Finance Officer on the availability of resources to discharge the Trust's financial management responsibilities, maintaining costed risk assessments.
* To lead the process of financial performance management of the Divisions of the Trust, working through the Finance Business Partners reporting actual performance against this plan and where performance differs significantly to influence operational managers and clinicians in taking corrective action.
* To lead the production of annual budgets for the organisation through the budget setting process and the financial elements of the Trust's Annual Operational Plan.
* To ensure there are effective systems and processes in place for the planning and delivery of efficiencies.
* To co-ordinate the management of the Trust's capital investment programme and supporting financial appraisal processes of business cases.
* To ensure the development of financial strategies and monitoring associated with education contracts and commercial duties.
* Provide routine and ad-hoc data and information to the ICB as needed, and liaise with partner organisations within the local health system as necessary to deliver collaborative system-wide planning and financial management.
* To co-ordinate the activities of the Trust's Charitable Funds and ensure that financial controls are in accordance with Charity Commission guidelines.
* To deputise for the Chief Finance Officer across the full range of their duties, including Procurement.
* To support the Trust by participating in the Executive gold on-call rota.
* To undertake all reasonably requested tasks and duties associated with the role as requested by the Chief Finance Officer.
Delivery
* To ensure the provision of effective services to internal users of financial management, costing and pricing, procurement, payroll, commissioning and contracting.
* To develop and implement financial policies and procedures across the Trust, ensuring that the Trust is compliant with regulations and Standard Accountancy Practice (IFRS).
To ensure the Trust's interests are served in the provision and receipt of services from partner organisations (e.g. Universities, NHS Trusts, Commissioners) and the commercial sector.
To ensure that robust financial forecasting is undertaken in a professional manner with Budget Holders which provides effective early warning of potential future, or the crystallisation of existing financial risks, which enables financial risks to be effectively managed.
Ensure there are appropriate systems and processes in place which deliver a continuous process of improved efficiency and value for money using external sources of benchmarking where available.
Development
* To be the finance project lead and/or have oversight of developmental projects.
* To ensure the provision of financial input to strategic planning processes.
* To ensure the trust has a mature and embedded methodology for using Model Health System data as the basis for strategic efficiency planning and delivery.
* To support the development of the Trust's costing and pricing mechanisms so as to ensure that the organisation has a granular understanding of its costs and can respond to the national agendas to extend and refine national costing processes.
* To ensure the Trust has sound systems and processes in place to provide financial data in support of strategic service delivery option modelling, including but not limited to the Trust's New Hospital Programme.
* To develop and enhance the performance of the finance function as necessary to achieve and maintain an improved level of Future Focused Finance accreditation.
Departmental Management
* To provide staff management and leadership to ensure effective delivery of a modern, dynamic Finance Department.
* To ensure that all staff members in the section have Personal Development Plans and have individual line manager conversations on a regular basis.
* To assist in the development of finance staff training plans, ensure finance and procurement staff complete mandatory training, and ensure a programme of financial training for managers across the Trust.
* To ensure there are effective systems of communication within the department which ensures full staff engagement and participation.
Communications
To ensure at all times that effective communications and good working relationships are maintained with all internal and external stakeholders including but not limited to, NHSE, Commissioners, ICBs, Governors and other key partner and stakeholder organisations.
Governance and Statutory Requirements
* The post holder is expected to comply with the governance arrangements and policies and procedures of the organisation, available on the Trust intranet site.
Equal Opportunities and Diversity
* The Trust has an absolute commitment to equal opportunities based on sound management practice, respect for the individual and legislative compliance. The post-holder must at all times carry out his/her responsibilities with regard to the Trust's Equal Opportunities Policy.
Health and Safety & Risk Management
* Employees must be aware of the responsibilities placed upon them under the Health and Safety Work Act 1974, to ensure that the agreed safety procedures are carried out to maintain a safe working environment for patients, visitors and employees.
* Employees must wear personal protective equipment where provided.
* All employees are expected to comply fully with the Trust and Departmental fire policies and procedures to meet their responsibilities in relation to fire safety. All staff are also expected to maintain safe infection control practices at all times.
* All employees are responsible for reporting any accidents, untoward occurrences and potential hazards to their Head of Department even when no injury or property damage has resulted.
Infection Control
* All staff have a responsibility to contribute to the reduction of healthcare acquired infection by the adherence to best practice.
* Staff are expected to comply with hand hygiene guidelines and ensure all equipment used for patient care is clean and fit for purpose.
* Staff are requested to report any environmental concerns regarding breach of infection prevention guidelines to their line manager.
Information Governance
* Confidentiality is both a moral and contractual obligation and applies both inside and outside of work. Any matters of a confidential nature, and in particular any information relating to patients, individual staff records and details of contract prices and terms must, under no circumstances, be divulged or passed to any unauthorised persons at any time during your employment or afterwards.
* All notes, emails, records and other documents, regardless of medium, are and shall remain the property of the Trust and shall be handed over by you to the Trust from time to time on demand and, in any event, upon termination of your employment. All assets issued to you (such as identity card, car parking pass, equipment, office keys etc) must be surrendered to the Trust upon termination of your employment and, where applicable, on change of employment within the Trust.
* As a user of information you must be aware of your responsibilities, both legal and other, and comply with all policies and procedures issued by the Trust and associated NHS Codes of Conduct and work within the principles outlined in the information governance framework. This includes information security (including encryption and, where applicable, home working and remote access), records management and information quality responsibilities.
* Under the common law duty of confidentiality, you may be personally liable in a court of law for unauthorised disclosure of personal data. In addition, the wilful or negligent disclosure of confidential information or disregard for the Trust's information governance framework would be a breach of the disciplinary rules and could result in summary dismissal. Should you breach this clause after your employment has ended, the Trust may take legal action against you.
* All Staff within the Trust share a commitment to safeguard and promote a Child's or Vulnerable Adults wellbeing. As an organisation we need to ensure that all staff who come into contact with Children/Vulnerable Adults in their daily activities or provide services to adults with Children or Vulnerable Adults receives mandatory safeguarding training which is appropriate to their role. In addition to this you will be expected to work in accordance with the policies and procedures relating to Safeguarding Children/Vulnerable Adults that have been agreed by the Trust.
Values & Behaviours
* All staff must be able to evidence that they possess and exhibit the behaviours which underpin the core values of the Trust.
Person Specification
Education and Qualifications
* CCAB fully qualified
* Evidence of Continuous Professional Development
* Educated to degree level
Knowledge and Experience
* Expert understanding of the NHS financial regime
* Previous experience of corporate financial management in a complex organisation
* Experience of developing effective internal control environments
* Experience of leading a finance department in a period of change
* Experience of development of efficiency improvement programmes
* Masters level skills in: Management Accounting Strategic Financial Management
* Organisational change management
* Experience of effecting cultural change
* Experience of Foundation Trust
Skills and Knowledge
* Ability to present very complex, sensitive and contentious information to a range of colleagues and in a variety of media
* Ability to motivate staff to deliver change
* Ability to manage conflict
* Expert knowledge of accounting policies and regulations
* Capacity to analyse complex information from a variety of sources, financial and non-financial
* Provides judgements regarding resource allocation where no precedent exists and where potential for disagreement at a senior level exists
* Required to plan and organise a broad range of complex and technical activities
* Able to promote and market the skills and services offered within the department
* Able to manage communication with external bodies, eg Universities, in a proactive manner
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
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