Director @ HJ CONSULTING ENGINEERS LIMITED | Civil & Structural Engineering
Job Title: Operations/Finance & Personal Assistant
Location: HJ Consulting Engineers, Lofthouse, Wakefield
Job Type: Part-time
About Us
HJ Consulting Engineers is a specialist civil & structural engineering firm dedicated to our clients by delivering practical engineering solutions. As a growing, dynamic team, we value efficiency, collaboration, and attention to detail. We are now looking for a proactive and highly organized Operations, Finance & Personal Assistant to support our operations team and provide personal assistance to two of our Technical Directors.
Role Overview
This role is ideal for someone who enjoys working in a varied position that combines operations & finance administration with executive support. You will play a crucial role in managing processes, assisting with invoicing and bookkeeping, and ensuring smooth day-to-day operations for the Technical Directors.
Key Responsibilities
Finance Responsibilities:
* Assist with day-to-day financial operations, including invoicing, expenses, and credit control.
* Assist with reporting from our project management control system.
* Process supplier and client invoices, reconcile statements, and ensure timely payments.
* Maintain accurate financial records and assist with bookkeeping tasks.
* Prepare financial reports and summaries for management.
* Assist with project management, budgeting, forecasting, and cost tracking.
Personal Assistant Responsibilities:
* Manage diaries, schedule meetings, and coordinate appointments for the Technical Directors.
* Handle email correspondence and prepare documents as required.
* Organize travel arrangements, including booking transport and accommodation.
* Assist with administrative tasks, including filing, document management, and meeting preparations.
* Act as a point of contact between internal teams and external stakeholders.
Key Skills & Experience:
* Previous experience in a finance administration or assistant role.
* Proficiency in accounting software (e.g., Xero, QuickBooks, or Sage) and MS Office Suite.
* Excellent organizational and multitasking abilities.
* Strong attention to detail and problem-solving skills.
* Ability to handle confidential information with discretion.
* Experience supporting senior executives or directors is an advantage.
What We Offer:
* A varied and engaging role within a friendly, professional team.
* Competitive salary based on experience.
* Opportunities for growth and professional development.
* Some flexible working options
If you are a detail-oriented and proactive individual with a passion for getting businesses organised, we’d love to hear from you!
How to Apply:
Please send your CV and a cover letter outlining your suitability for the role to admin@hjce.co.uk
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