Job summary We have a vacancy for a part time secretary for up to 24 hours per week, plus cover for annual leave and sickness within the team. This is a busy and varied role and requires an individual with previous secretarial experience, strong IT skills and excellent time management and organisational skills. Main duties of the job Typing letters, reports and associated documentation Processing referrals using the electronic referrals system (ERS) Liaising with external agencies such as hospitals and community services, ensuring referrals are processed efficiently Scanning documentation and inputting data into the electronic system Managing all enquiries in an effective manner Processing requests for information Answering and managing incoming phone calls Attending meetings and recording the minutes of meetings About us We are a GP practice with two sites. The Chiltern Surgery in Watlington and The Brook Surgery in Chalgrove. The practice team work in an environment that is welcoming, caring and accessible for all patients and strive to provide effective, efficient and safe healthcare services for patients. Date posted 08 January 2025 Pay scheme Other Salary Depending on experience Contract Permanent Working pattern Part-time Reference number A3416-25-0000 Job locations High Street Chalgrove Oxon OX44 7AF Job description Job responsibilities To be responsible for undertaking a wide range of secretarial and administrative duties and the provision of administrative support to the multidisciplinary team. Duties can include, but are not limited to, the processing of information (electronic and hard copy) in a timely manner, liaising with multidisciplinary team members and external agencies such as secondary care and community service providers in accordance with current policies, including the use of the electronic referral service (ERS). Job description Job responsibilities To be responsible for undertaking a wide range of secretarial and administrative duties and the provision of administrative support to the multidisciplinary team. Duties can include, but are not limited to, the processing of information (electronic and hard copy) in a timely manner, liaising with multidisciplinary team members and external agencies such as secondary care and community service providers in accordance with current policies, including the use of the electronic referral service (ERS). Person Specification Qualifications Essential GCSE Maths and English - Grade C or above Desirable A Secretarial qualification Skills Essential Excellent IT skills Strong communication skills - written and oral Excellent organisational and time management skills Good team working skills Strong interpersonal skills Desirable Good analytical skills and attention to detail and accuracy Experience Essential Working with the general public Secretarial experience Experience of administrative duties and managing a busy workload Desirable Experience of working as a medical secretary or experience of working in an administrative role in a NHS setting Person Specification Qualifications Essential GCSE Maths and English - Grade C or above Desirable A Secretarial qualification Skills Essential Excellent IT skills Strong communication skills - written and oral Excellent organisational and time management skills Good team working skills Strong interpersonal skills Desirable Good analytical skills and attention to detail and accuracy Experience Essential Working with the general public Secretarial experience Experience of administrative duties and managing a busy workload Desirable Experience of working as a medical secretary or experience of working in an administrative role in a NHS setting Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer details Employer name The Chiltern & The Brook surgeries Address High Street Chalgrove Oxon OX44 7AF Employer's website https://www.watlington-surgeries.nhs.uk/ (Opens in a new tab)