Job Responsibilities
Phone Management
* Promptly and courteously answering all incoming phone calls.
* Taking detailed messages and directing them to the appropriate person or department.
Vehicle Administration
* Monitoring insurance-related matters, including tracking accidents and claims while liaising with the legal team.
* Managing insurance updates, including adjustments to the MID and Denovo for both vehicles and individuals.
* Ensuring MOT and tax renewals are completed on time and booking MOTs/payments as required.
* Overseeing Lorry PMI checks to maintain compliance with VOSA.
* Scheduling vehicle servicing and repairs as needed.
* Keeping track of weekly TBTs for the forklift in the yard.
* Managing the entire vehicle fleet.
* Conducting quarterly vehicle damage assessments.
Health & Safety Compliance
* Tracking and filing Toolbox Talks within SharePoint and maintaining hard copies.
* Organizing separate site folders for each Toolbox Talk.
* Providing administrative support for health and safety matters.
Social Media Management
* Creating and posting content across various social media platforms.
* Growing the company’s online presence by increasing followers and reach.
* Engaging with users to enhance interaction and visibility.
Recruitment Support
* Posting job advertisements on Indeed.
* Coordinating with recruiters for temporary site staff.
General Administrative Support
* Managing payments for parking.
* Booking travel arrangements when necessary.
* Overseeing office supply inventory and replenishment.
* Handling any additional tasks as required