George Eliot Hospital NHS Trust opened in 1948 and provides a range of elective, non-elective, surgical, medical, women's, children's, diagnostic and therapeutic services to a population of more than 350,000 people.
The hub of the Trust is located on the outskirts of Nuneaton and its services cover a large footprint, including north Warwickshire, south west Leicestershire, and north Coventry. We also provide primary and community services across Coventry, Warwickshire and Leicestershire.
Our vision is "to EXCEL at patient care". If you think you've got what it takes, help us realise this and join #TeamEliot.
Job overview
Job Title: Accounts Payable Assistant
Hours per week: 37.5 hours per week
Perm/Fixed Term: Fixed Term - 12 months
Salary: £22,816 - £24,336 per annum
Closing Date: 4th October 2024
Interview Date: 16th October 2024
This post may close early due to high numbers of applications, so you are advised to apply promptly.
All correspondence for this vacancy will be sent by email; please check your account regularly including your Junk and SPAM areas.
Main duties of the job
Working as part of a Financial Shared Services team covering duties at George Eliot Hospital NHS Trust, South Warwickshire NHS Foundation Trust and Wye Valley NHS Trust.
Ensure that supplier's invoices and credit notes are processed promptly and accurately in accordance with each Trust's Standing Financial Instructions and the statutory obligation to ensure compliance with the Better Payment Practice Code.
Keep to the same practices and procedures in line with all three locations.
Benefits:
On-site nursery, 27 days minimum annual leave plus bank holidays, cycle to work scheme, flexible working, extensive in-house course learning directory, buying and selling of annual leave, subsidised restaurant, tranquillity garden and generous subsidised on-site parking.
Detailed job description and main responsibilities
Responsible for monitoring and maintaining all mailboxes daily, chase departments to ensure that invoices are goods receipted, process invoices and credit notes in a timely manner escalating complex cases to the line manager.
Analyses and interprets financial payments and receipts. Investigates financial queries and analyses detailed data to identify errors and discrepancies.
Analyses financial data to identify errors and sorts out problems from a range of options.
Makes complex calculations about payments and decides whether and how to pursue over/under payments.
Ensure invoices and credit notes that are received via email or post are processed in a timely manner for payment run. Reconcile supplier statement weekly and discrepancies are resolved with AOB Tool. Contacting suppliers for any missing invoices. Match Invoice to order.
Cover the overnight and Innovate Payment runs when scheduled too. Ensuring to prepare for the process from the previous day.
Register and return invoices that do not state a purchase order, checking that a PO has been raised prior to returning.
Ensure to register and forward invoices for coding that are the exceptions list.
Please note that this list is not exhaustive, for more information please find that the full details can be found in the attached Job Description and Personal Specification.
Person specification
Experience and Knowledge
* Experience of working in a finance department
* Knowledge of basic accounting principles
Qualifications
* Maths & English O level/ GCSE passes or equivalent
* NVQ Level 3 / AAT Level 3 or equivalent experience
Skills and Abilities
* Analyses and interprets financial payments and receipts
* Investigates financial queries and analyses detailed data to identify errors and discrepancies.
* Carries out detailed financial calculations/Analyses, investigates and resolves complex financial queries and discrepancies.
* Good communication skills required as this post requires direct communication with suppliers, internal managers, purchasing and supplies and other finance staff and will involve mainly verbal communication
* Inputs and manipulates financial data into computer databases and spreadsheets, where speed and accuracy are necessary
Personal Qualities
* The ability to organise his or her own daily workload within the parameters of the team.
* This post requires tact and diplomacy when dealing with potentially demanding suppliers.
* The post holder will work within a small team and the person is expected to develop good working relationships with the manager and other team members. An approachable manner is therefore required
* Attention to detail
* To work to deadlines e.g. monthly reporting timetable and annual accounts
Other
* Ability to sit and use PC/VDU for prolonged periods
* The post holder will need to familiarise themselves with the risk management policies and procedures for the Trust and remain risk aware in carrying out their duties.
* Occupational Health clearance
Please note:
George Eliot Hospital NHS Trust utilises a third party recruitment system (TRAC). When applying via NHS Jobs, your submitted application will be imported into TRAC where all subsequent information regarding your application will be generated.
By applying for this post you are consenting to George Eliot Hospital NHS Trust transferring the information contained in this application to its preferred applicant management system, TRAC.
The Job application data you provide will be used to assess your application for employment at GEH, to verify your information and conduct reference checks, and to communicate with you.
If you accept employment with GEH, the information collected will become part of your employment record and will be used for employment purposes.
All information provided will be used for recruitment purposes only and processed in a lawful, fair and transparent manner.
Other:
The Trust is committed to safeguarding and promoting the welfare of individuals and expects all staff and volunteers to share this commitment.
George Eliot Hospital NHS Trust is committed to creating and sustaining a positive and inclusive working environment for all our employees as they are at the heart of our patients journey.
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