George Eliot Hospital NHS Trust opened in 1948 and provides a range of elective, non-elective, surgical, medical, women's, children's, diagnostic and therapeutic services to a population of more than 350,000 people.
The hub of the Trust is located on the outskirts of Nuneaton and its services cover a large footprint, including north Warwickshire, south west Leicestershire, and north Coventry. We also provide primary and community services across Coventry, Warwickshire and Leicestershire.
Our vision is "to EXCEL at patient care". If you think you've got what it takes, help us realise this and join #TeamEliot.
Job overview
Accounts Payable Assistant
37.5 hours per week
Fixed Term - 6 Months
Salary: £24,071 - £25,674 per annum
Closing Date: 11th February 2025
Interview Date: 26th February 2025
**This post may close early due to high numbers of applications, so you are advised to apply promptly. **
Working as part of a Financial Shared Services team covering duties at George Eliot Hospital NHS Trust, South Warwickshire NHS Foundation Trust and Wye Valley NHS Trust. Ensure that supplier's invoices and credit notes are processed promptly and accurately in accordance with each Trust's Standing Financial Instructions and the statutory obligation to ensure compliance with the Better Payment Practice Code. Keep to the same practices and procedures in line with all three locations.
Main duties of the job:
* Processing the daily transaction for Shared Services.
* Ensure to hit work towards deadlines.
* Escalate unresolved cases to the line manager where necessary.
* Adhere to training when required.
Working for our organisation
Here at George Eliot our vision to 'excel at patient care' takes centre stage. An ever-evolving clinically-led acute service provider, we are on a journey to continually provide high quality, safe and responsive health services delivered by inspiring and compassionate staff who share our corporate values:
Effective open communication
Excellence and safety in everything we do
Challenge but support
Expect respect and dignity
Local health that inspires confidence
Benefits: On-site nursery, 27 days minimum annual leave plus bank holidays, cycle to work scheme, flexible working, extensive in-house course learning directory, buying and selling of annual leave, subsidised restaurant, tranquillity garden and generous subsidised on-site parking.
Detailed job description and main responsibilities:
* Responsible for monitoring and maintaining all mailboxes daily, chasing departments to ensure that invoices are goods receipted, processing invoices and credit notes in a timely manner, and escalating complex cases to the line manager.
* Analyses and interprets financial payments and receipts. Investigates financial queries and analyses detailed data to identify errors and discrepancies. Analyses financial data to identify errors and sorts out problems from a range of options.
* Ensure invoices and credit notes that are received via email or post are processed in a timely manner for payment run. Reconcile supplier statement weekly and resolve discrepancies with AOB Tool. Contact suppliers for any missing invoices. Match Invoice to order.
* Cover the overnight and Innovate Payment runs when scheduled. Ensuring to prepare for the process from the previous day.
* Register and return invoices that do not state a purchase order, checking that a PO has been raised prior to returning. Ensure to register and forward invoices for coding that are on the exceptions list.
Person specification
Experience and Knowledge
Essential criteria:
* Experience of working in a finance department.
* Knowledge of basic accounting principles.
Qualifications
Essential criteria:
* Maths & English O level/ GCSE passes or equivalent.
* NVQ Level 3 / AAT Level 3 or equivalent experience.
Skills and Abilities
Essential criteria:
* Analyses and interprets financial payments and receipts.
* Investigates financial queries and analyses detailed data to identify errors and discrepancies.
* Carries out detailed financial calculations, investigates and resolves complex financial queries and discrepancies.
* Good communication skills required as this post requires direct communication with suppliers, internal managers, purchasing and supplies and other finance staff.
* Inputs and manipulates financial data into computer databases and spreadsheets, where speed and accuracy are necessary.
Personal Qualities
Essential criteria:
* The ability to organise his or her own daily workload within the parameters of the team.
* This post requires tact and diplomacy when dealing with potentially demanding suppliers.
* The post holder will work within a small team and is expected to develop good working relationships with the manager and other team members.
* Attention to detail.
* To work to deadlines e.g. monthly reporting timetable and annual accounts.
Other
Essential criteria:
* Ability to sit and use PC/VDU for prolonged periods.
* The post holder will need to familiarise themselves with the risk management policies and procedures for the Trust and remain risk aware in carrying out their duties.
* Occupational Health clearance.
Please note:
George Eliot Hospital NHS Trust utilises a third-party recruitment system (TRAC). When applying via NHS Jobs, your submitted application will be imported into TRAC where all subsequent information regarding your application will be generated. You will not be able to track the progress of your application or receive messages via the NHS Jobs website.
By applying for this post, you are consenting to George Eliot Hospital NHS Trust transferring the information contained in this application to its preferred applicant management system, TRAC.
The Job application data you provide will be used to assess your application for employment at GEH, to verify your information and conduct reference checks, and to communicate with you. If you accept employment with GEH, the information collected will become part of your employment record and will be used for employment purposes.
All information provided will be used for recruitment purposes only and processed in a lawful, fair and transparent manner.
The Trust is committed to safeguarding and promoting the welfare of individuals and expects all staff and volunteers to share this commitment. As part of our safe recruitment practice, if appropriate for the role, it is a mandatory requirement for all newly appointed staff to complete a Disclosure and Barring Service application.
In response to NICE guidance and to support the reduction of health harm from tobacco, the Trust has a smoke-free site policy which applies to anyone on Trust sites. Staff who smoke will be supported to quit or not smoke whilst on Trust sites.
George Eliot Hospital NHS Trust is committed to creating and sustaining a positive and inclusive working environment for all our employees as they are at the heart of our patients' journey. Our aim is to ensure that employees are equally valued, respected, empowered and included within an organisation that is representative of all members of the community. We define diversity as valuing everyone as an individual - taking pride in that we value employees, job applicants, students, volunteers, patients and visitors as people. This is reflected within our excel behaviours with a vision to create a workplace that represents a culture of kindness, joy and inclusion. #J-18808-Ljbffr