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Are you an experienced Project Support Officer looking to join a leading company in the electrical manufacturing industry? Based in our Edinburgh modern manufacturing facility, Mayfield is seeking a full-time Project Support Officer. This hands-on role is responsible for providing comprehensive administrative support to the project delivery team, ensuring smooth project delivery throughout the lifecycle of the project and adherence to company procedures.
This role will support the Project Delivery Team in successfully executing projects for clients across the following industries:
* Renewable Energy
* Infrastructure
* Power Generation & Transmission
* Water & Wastewater
* Mining
* Heavy Industry
* Oil & Gas
What you'll be doing
* Provide high-level administrative support to the Program Manager, Project Managers, and Project Delivery Team, including document preparation, meeting coordination, diary management, minute-taking, and general tasks.
* Build and maintain strong relationships with internal and external stakeholders, ensuring alignment with project objectives and timely delivery of critical schedule dates. Communicate project status and issues regularly with the Project Manager.
* Maintain communication with Project Managers throughout project stages, resolving issues with relevant stakeholders.
* Coordinate and manage small projects, ensuring on-time and within-budget delivery under the guidance of the Program Manager or Senior Project Manager.
* Deliver ready-for-procurement MORs, BOMs, production drawings, and manage project delivery to clients.
* Meet with Project Manager(s) regularly to track project progress and address issues promptly.
* Take immediate remedial action on identified issues or actions and report to the Program Manager or Project Manager as needed.
* Work with the Management and Project Delivery Teams to coordinate and monitor projects from handover to closeout.
* Create and maintain project and drawing files for each allocated project.
* Handle incoming emails and respond accordingly.
* Follow up on overdue documentation with stakeholders.
* Support the completion of production packs for workshop and third-party vendors.
* Foster strong relationships and communication with key stakeholders.
* Assist with general business administration tasks.
What we offer
* Competitive base salary + super with annual salary review
* Permanent full-time role
* Flexible start and finish times for work-life balance
* Convenient northern suburbs location with free on-site parking
* An inclusive, respectful and supportive team environment that enables our employees to thrive
* Work with a friendly and talented team of designers, engineers, project and production teams
* Free access to wellbeing support with our confidential Employee Assistance Program (EAP)
What we're looking for
* Proficient in Microsoft Outlook, Word, Excel, and PDF editing software.
* Previous experience in an administrative/support role within an engineering or construction environment.
* Strong organisational and methodical skills.
* Certificate/Diploma in Business Administration and/or Project Management (desirable).
About us
At Mayfield, we are proudly Australian owned & operated since 1936 and pride ourselves on adding value through innovation and collaboration. This approach, combined with our commitment to our people and partners, allows us to be leaders in the design and manufacture of one of a kind and modular switchboard, control systems and transportable substation solutions to meet safety and reliability demands of critical electrical infrastructure across the nation.
Our values proudly focus on safety, partnerships, people, innovation, integrity, quality and community. We celebrate diversity, provide an inclusive working environment with great team culture, and we care about the wellbeing of our people.
If you are an experienced Project Support Officer, we encourage you to apply for this exciting opportunity now.
Please note only successful candidates will be contacted. Applications will be reviewed as they are received so don't delay in submitting your application today! No recruitment agencies please.
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