Job summary We are looking for an applicant who would like to join the Radiology team at the RUH in the position of Radiology Administrator. The purpose of this role is; To assist the Operational Lead Radiographer, Team Leader Radiographers and Radiology Daily Coordinators in providing the main administrative support for the smooth running of the day-to-day operational functions of the Department To provide full and comprehensive admin support for the preparation of the Radiology Department staff rotas; monitoring the Radiology rota email inbox and working with the Daily Coordinator and Operational Lead Radiographer to deliver staff rotas that ensure the delivery of the service To coordinate the Radiographer and RDA annual leave and lieu time records liaising with the staff Line Managers, ensuring all radiographic leave is recorded accurately. This being key to delivering the appropriate and safe staffing cover to meet the departments requirements To escalate any rota gaps or operational issues that would affect the day-to-day operational functioning to the Operational Lead Radiographer and Radiology Daily Coordinators Main duties of the job Rotas Develop and effectively implement the radiographic 'draft' staffing rota 6-weeks in advance Monitor the Radiology rota inbox to ensure accurate amendments to the weekly Radiology rotas are updated Monitor the OoH email inbox to factor in changes for filling the gaps that affect both the weekly & OoH rota Maintain communication with staff to ensure OoH gaps are filled in advance Ensure that community clinics requiring radiographic support are made aware of any potential cover issues, in a timely manner Maintain accurate records of radiographic staff competencies to ensure appropriate cover and support the Team Lead Radiographers in future staff development Ensure accurate information affecting both weekly and out-of-hours working is synchronised to allow checking against Health Roster Ensure accurate records are kept of Bank and Agency staff usage, both via Health Roster and on own departmental records for budgeting Input accurate requests for bank shifts on Health Roster, 'allocate' once 'authorised' and 'finalise' once worked to ensure payment for staff Print off and distribute paper copies of the department rotas each Friday Recording radiographic staff leave Accurately review and record all radiographic staff leave and liaise with the Operational Lead Radiographer highlighting areas of concern regarding the number on leave at any one time About us At the RUH we put people at the heart of what we do, working together as one team to make a difference for our patients, each other, and our community. No matter what your role is, we value everyone's contribution in supporting the exceptional, person-centred care we pride ourselves on. We are proud to be in the top 20 best hospitals to work for in the country. We are committed to creating a compassionate and inclusive environment. This can be seen in our growing community of staff networks - celebrating successes and creating opportunities to listen and learn. We value our differences, champion kindness and civility, and truly believe that diversity makes us stronger. A culture of learning, developing and innovating is the thread that runs throughout our whole organisation. We want to support you to thrive, taking your career to its full potential. We value staff wellbeing, with a well-established programme of support. We believe in a holistic approach spanning all aspects of living a healthy life, including physical, emotional, spiritual and financial wellbeing. We've even got a pool We are committed to supporting you and hope you want to join our team. In the meantime, find out more about living and working the beautiful historic city of Bath, learn about our extensive package of staff benefits, and read about how we're providing healthcare fit for the future with the landmark Dyson Cancer Centre and our passion for research. Date posted 04 March 2025 Pay scheme Agenda for change Band Band 3 Salary £24,071 to £25,674 a year per annum, pro rata Contract Permanent Working pattern Full-time, Part-time, Job share Reference number 427-6935326 Job locations Royal United Hospital NHS Trust Combe Park Bath BA1 3NG Job description Job responsibilities Please find attached to this vacancy a detailed person specification and job description for further information for this role. Job description Job responsibilities Please find attached to this vacancy a detailed person specification and job description for further information for this role. Person Specification Qualifications Essential Knowledge of a wide range of secretarial and administrative procedures Word processing / audio typing qualifications, RSA level II or equivalent relevant experience Desirable Medical secretarial qualifications/previous secretarial experience European computer driving licence Knowledge and Experience Essential Experience of working to a tight deadline Experience in being able to overcome obstacles and problem solving Experience of working in a fast-paced changeable environment Desirable Experience of coordinating staff rotas Previous experience in NHS Specific Skills Essential Excellent computer skills specifically in Microsoft Word, Excel and Outlook Desirable Experience of using Health Roster Knowledge of Hospital databases Physical & emotional skills Essential Advanced key board skills Able to spend most of the working day seated at VDU Desirable Good Interpersonal skills Person Specification Qualifications Essential Knowledge of a wide range of secretarial and administrative procedures Word processing / audio typing qualifications, RSA level II or equivalent relevant experience Desirable Medical secretarial qualifications/previous secretarial experience European computer driving licence Knowledge and Experience Essential Experience of working to a tight deadline Experience in being able to overcome obstacles and problem solving Experience of working in a fast-paced changeable environment Desirable Experience of coordinating staff rotas Previous experience in NHS Specific Skills Essential Excellent computer skills specifically in Microsoft Word, Excel and Outlook Desirable Experience of using Health Roster Knowledge of Hospital databases Physical & emotional skills Essential Advanced key board skills Able to spend most of the working day seated at VDU Desirable Good Interpersonal skills Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Additional information Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Employer details Employer name Royal United Hospitals Bath NHS Foundation Trust Address Royal United Hospital NHS Trust Combe Park Bath BA1 3NG Employer's website https://www.ruh.nhs.uk/ (Opens in a new tab)