To provide secretarial, administrative and other support as required to the Hutton Community Initiative Board including the day-to-day management of Boreland Village Hall (Boreland, Lockerbie, DG11 2LL).
• To attend Board meetings to provide secretarial support for these meetings as well as a report on activity since the last meeting
• To manage email and social media communication and ensure GDPR regulations are observed
• To assist and support the Board and sub groups in organising events when required
• To provide support for the Board’s development projects
• Support the Board run community engagement activities
• To manage the bookings for the village hall which will include responding to enquiries, sending out booking forms, meeting potential hirers to show them the facilities, ensuring hirers are fully aware of how equipment, heating, lighting etc works, setting heating time clocks and arranging access for hirers
• To provide a warm welcome to village hall users
• To oversee the general upkeep, maintenance and security of the building which will include checking the building regularly for any signs of damage or general wear and tear, reporting any issues to the Board and arranging servicing and inspections as required
• To ensure a stock of cleaning and sundry supplies are maintained
• To source quotes from suitable contractors to carry out any remedial work required
• To arrange suitable times for works and services to be carried out with minimal disruption to the Hall’s activities
• To ensure that the cleaning is carried out to a satisfactory standard
• To be the emergency contact for the hall and respond to calls from hirers
• To promote the Hall using a range of marketing tools including social media
• This job description may be amended from time to time, in consultation with the post holder to include any other duties as required by the Board
• This job description is not necessarily comprehensive, and the position holder will be required to carry out such other duties as may be reasonably required within the general scope of the post
Requirements
• Well-developed administration skills
• Good communication skills
• Good organisational skills
• Good IT skills
• Ability to manage own workload
• Experience in an administration role
• Building management experience
• Experience of working with community or voluntary groups
• To be flexible in managing the day to day demands of the post with the ability to prioritise workload effectively
• Flexibility is required for attendance at evening and weekend meetings and events
How to apply
Please apply in writing outlining your relevant experience and what interests you in the role.
The deadline for submission of an application is 19th May 2025
Please note references will be required if invited for interview.
Tagged as: admin support
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