Organisation: Leicestershire County Council
Work Location: The Trees, Deveron Way, Hinckley, Leicestershire, LE10 0XD
Worker Category: Fixed location worker
Salary: Grade 5 £24,408 - £24,795 per annum (pro rata for part time)
Working Hours: 16.5 hours per week - Mon to Fri - to be arranged
Contract Type: Permanent
Closing Date: 14/11/2024
Interview Date(s): TBC
The Trees Short Breaks is seeking to appoint a flexible and organised administration assistant.
We are looking for an individual who is pro-active and organised, with the ability to prioritise their workload with minimal supervision. With a friendly and compassionate approach, you will be an enthusiastic and compassionate person who can empathise with others while acting professionally.
About the Role
Administration Assistant - 16.5 hours per week - working flexibly to meet the needs of the service - between Monday and Friday.
The admin assistant is required to work as part of a team in the provision of all administrative, technical, and secretarial work within the locality supporting services on site.
This post includes general office duties, including customer service, responding to callers and telephone queries, dealing with emails, filing, and data collection.
A DBS enhanced check for a regulated activity is required for this post.
About You
To apply for this post, you must:
1. Have skills to undertake general office duties e.g. post, fax and file management (paper and electronic), photocopying, maintenance of office equipment, research, collating and disseminating identified materials.
2. Be able to produce typed documents including reports and correspondence (electronic or paper formats) from hand-written/audio information, making layout presentation decisions.
3. Receive visitors, respond to and screen telephone calls, emails, and other inquiries in order to provide a high level of customer care.
4. Support managers in the management of sometimes challenging and potentially confrontational situations with continued professionalism.
5. Maintain office stationery stock by re-ordering against pre-determined levels and within prescribed budget for approval by supervisor. Receive deliveries and check off.
6. Assist managers in ensuring that their teams maintain effective information and data management systems including paper and electronic documents/indexing etc.
7. With support of line manager, manage your own workload against agreed objectives.
We also expect you to share our commitment to our values and will ask you to evidence when you have demonstrated them as part of the selection process.
This post is covered by Part 7 of the Immigration Act (2016) and therefore the ability to speak fluent English is an essential requirement for this role.
Interested in Flexible Working?
We are keen to support employees to balance their working life with other commitments. Therefore, wherever possible, we will consider working arrangements that suit an individual's personal circumstances whilst still meeting the needs of the Council. If you would like to discuss the possible flexible working options that might be applicable to this role, please contact the person named below. This may include requests for term-time working, part-time hours, compressed hours, flexible start and finish times, home/remote working, etc.
For more information or an informal discussion, please contact:
Phil Hutchinson, Care Manager
Telephone:
Email: phil.hutchinson@leics.gov.uk
How to Apply
Leicestershire County Council is an inclusive organisation which is on a journey to embed and celebrate equality, diversity, and inclusion at every level. We warmly welcome and encourage applications from people of all backgrounds, as having a diverse workforce with different perspectives and ideas is fundamental to our values and enriches the services we offer our communities. We particularly welcome applicants from Ethnically Diverse and LGBTQ+ communities and people with disabilities to create a balanced workforce and one that reflects the communities we serve. Applicants with a disability who meet the criteria listed in the 'About You' section above will be offered an interview under the Disability Confident Employer Scheme.
To apply for this job, please click on 'Apply Now'. You will need to upload a supporting statement as part of your application which explains how you meet the criteria listed in the 'About You' section above. For more information, see the How to Apply section on our career site.
We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.
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