Pontoon Solutions – Peterborough, City of Peterborough
Job Title: Personal Assistant to Operations Director
Duration: 6-Month Fixed Term Contract - potential to extend
Location: Peterborough (Hybrid working with 2 days a week on-site)
Salary: £35,000 per annum
About the Role: We are seeking a proactive and highly organized Personal Assistant to support our Operations Director on a 6-month fixed-term contract. Based in Peterborough, this role offers a flexible hybrid working model with an expectation of 2 days per week on-site. As a key member of the team, you will play a pivotal role in managing the day-to-day operations, providing first-rate administrative support, and helping to drive efficiencies within the department.
This is an exciting opportunity to gain exposure in a fast-paced environment and make a significant impact.
Key Responsibilities:
1. Diary Management: Coordinate and manage the Director’s schedule, ensuring efficient time management and preparation for key meetings and deadlines.
2. Meeting Coordination: Arrange and prepare materials for meetings, take minutes, and follow up on action points to ensure accountability.
3. Communication: Act as the first point of contact for the Director, managing emails and correspondence in a professional and timely manner.
4. Travel Arrangements: Organize and book travel, accommodation, and itineraries as required for the Director’s business commitments.
5. Project Support: Assist with administrative tasks for ongoing projects, including documentation and tracking of key milestones.
6. Document Preparation: Prepare and edit presentations, reports, and other documentation for the Director as required.
7. Office Support: Handle ad hoc administrative tasks, including office supplies management and liaising with other departments to ensure smooth operations.
Requirements:
1. Experience: Previous experience as a Personal Assistant or similar role, preferably within a corporate or operations environment.
2. Organizational Skills: Strong organizational abilities, with a knack for multitasking and prioritizing in a dynamic setting.
3. Communication Skills: Excellent written and verbal communication skills, with a professional demeanor.
4. Proficiency: Competent in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
5. Attention to Detail: High level of accuracy and attention to detail in all aspects of work.
6. Problem Solving: Ability to anticipate needs and proactively resolve challenges with minimal supervision.
7. Confidentiality: Discretion and confidentiality are essential, as you will handle sensitive information.
Benefits:
1. Competitive salary of £35,000 per annum
2. Hybrid working model with flexibility and 2 days a week on-site in Peterborough
3. Exposure to a fast-paced operational environment and a chance to work closely with senior leadership
4. Opportunity to make an immediate impact within a well-established company
If you’re a dedicated and detail-oriented professional looking to advance your career as a Personal Assistant, we would love to hear from you! Apply now to join our team and play a vital role in supporting our Operations Director in achieving strategic goals.
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