Executive Assistant (Fluent Japanese & English language skills required)
Executive Assistant (Fluent Japanese & English language skills required)
Location: Ditton Park
Job ID: R0077696
Date Posted: 2025-02-06
Company Name: HITACHI EUROPE LTD.
Profession (Job Category): Administration & Facilities
Job Schedule: Full time
Remote: No
Job Description:
Our Company
Hitachi drives Social Innovation Business, creating a sustainable society through the use of data and technology. We are a climate change innovator, partnering with cities, governments and companies to cut carbon. For more information on Hitachi, please visit the company's website at https://www.hitachi.com.
What you’ll be doing
We are seeking a proactive, highly organized, and detail-oriented Executive Assistant fluent in Japanese and English to provide comprehensive administrative and strategic support to the Finance Director (FD) and Chief Strategy Officer (CSO).
Key Responsibilities:
Administrative Support:
1. Manage and coordinate complex calendars, ensuring optimal time management for the FD and CSO.
2. Schedule and organize internal and external meetings, video conferences, and appointments, often across multiple time zones.
3. Prepare and edit correspondence, reports, presentations, and other documentation in English and Japanese as required.
4. Organize travel arrangements, including flights, accommodation, and itineraries, ensuring seamless execution.
5. Handle expense reporting and reconciliation.
6. Working with the procurement team to raise purchase requisitions.
7. Billing of recharges to BU and other Hitachi Companies in collaboration with the Finance team.
Strategic Support:
1. Assist in the preparation of financial and strategic reports, ensuring accuracy and alignment with corporate goals.
2. Translate documents and communications between English and Japanese to facilitate smooth interactions with stakeholders.
3. Support strategic projects by tracking deliverables, deadlines, and follow-ups as directed.
4. Conduct research and analysis on market trends, financial data, and strategic initiatives to support decision-making.
General Office Management:
1. Maintain confidentiality of sensitive and proprietary information.
2. Ensure accurate record-keeping and document management.
3. Proactively identify and resolve administrative challenges to support operational efficiency.
What you bring to the team
We’re looking for a team player, who is motivated by delivering great work and the Hitachi vision. The role will be a mixture of remote-hybrid work with 3 days in the Hitachi Office.
Essential:
1. Fluency in Japanese (native or near-native proficiency) and English (both written and spoken).
2. Proven experience as an Executive Assistant or in a similar role supporting senior executives.
3. Strong organizational skills with exceptional attention to detail.
4. Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with collaboration tools (e.g., Teams, Zoom).
5. Experience managing multiple priorities in a fast-paced environment.
Key Competencies:
1. Excellent Communication Skills: Ability to convey information clearly and professionally in both Japanese and English.
2. Problem-Solving: Capable of anticipating challenges and proposing solutions.
3. Proactive Mindset: Takes initiative and remains adaptable in dynamic circumstances.
4. Cultural Sensitivity: Appreciation and understanding of Japanese and international business norms.
5. Confidentiality and Integrity: Demonstrates trustworthiness and discretion.
Benefits Package
Along with a market competitive salary and discretionary bonus scheme, employees have the option to work flexibly in line with our hybrid working model.
Company Funded Benefits:
1. Market competitive salary and discretionary bonus scheme
2. Generous holiday entitlement - with the option to buy up to an additional week per year.
3. A Holiday Banking scheme allowing you to bank untaken holiday to use another year.
4. Group Personal Pension
5. Private Medical Insurance
6. Employee Assistance Programme available to all employees
7. Personal Accident Insurance
Voluntary Benefits:
1. Cycle To Work scheme.
2. Gym Membership
3. Dental Insurance with option to include dependent children.
4. Health screening
5. Dining card
Our Values
We are proud to say we are an equal opportunity employer and welcome all applicants for employment without attention to any factor that doesn’t impact your ability to do the job.
If, like us, you’re motivated by delivering first class services, thrive in a fast paced and supportive environment and want to help Hitachi to drive social innovation, we’d love to hear from you.
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