At XPS Group we operate a hybrid/flexible working style. We are an equal opportunities employer and positively encourage applications from suitably qualified and eligible candidates regardless of sex, race, disability, sexual orientation, religion or belief. As part of our Disability Confident pledge we run the ‘Offer an interview’ scheme at XPS. If you have a disability and meet the ‘essential criteria’ described in the person specification for the role being applied for, you are guaranteed an interview. Access to the Disability Confident scheme simply requires you to (1) Show you meet the essential criteria described in the person specification, and (2) In the Offer an Interview Scheme section on our application form tick the box for 'do you wish to be considered under the Guaranteed Interview Scheme?' If you are successful in your application you undertake pre-employment checks which include: Right to Work confirmation, DBS Disclosure check, Qualification checks, Employment and/or educational references covering five years & Satisfactory credit check. If you have any questions or require further assistance, please email recruitment@xpsgroup.com
The job requirements are detailed below. Where applicable the skills, qualifications and memberships required for this job have also been included. As disability confident committed, we will support all applicants throughout the recruitment process. Each stage of the process is inclusive and offers reasonable adjustments where required. If you need the job description in an alternative format or would like us to do anything differently during the application process, please let us know.
Job details
Contractual hours: 36.25
Basis: Full time
Job category/type: Central Functions
Date posted: 24/12/2024
Job reference: REQ002728
Payroll Coordinator
Location: Reading
Work Model: Hybrid
Employment Type: Full Time
Contract Type: Permanent
Ref: REQ002728
XPS Group is a leading UK consulting and administration business specialising in the pensions and insurance sectors. At XPS, our vision is to create a vibrant place to work where difference is recognised as a strength and where talented people can flourish and achieve their highest potential.
Our Central Functions business continues to grow, and we are now looking for a Coordinator to join our HR team in the Reading office. This is an exciting role and would most likely suit someone with previous experience from a medium sized company where they have gained knowledge and experience of supporting all aspects of the payroll processing cycle.
A FTSE 250 company, XPS combines expertise and insight with advanced technology and analytics to address the needs of over 1,400 pension schemes and their sponsoring employers on an ongoing and project basis. We undertake pensions administration for over one million members and provide advisory services to schemes and corporate sponsors in respect of schemes of all sizes, including 88 with assets over £1bn. We also provide wider ranging support to insurance companies in the life and bulk annuities sector.
Our people drive our success and as an XPS employee you can bring your whole self to work - Everyone is treated equally and with respect. We will provide you with the support and training you need to grow and be at your very best. It’s about inclusion and diversity, ensuring all our people feel included, that they belong to XPS and that they’re happy. Above all, it’s about ensuring everyone has a voice and feels valued. Because they are.
The HR Team has expanded in support of the growth of the business, and alongside business as usual, the team is also re-defining processes, procedures and embarking on continuous improvement projects required to provide a professional and consistent service across XPS Group.
The Role
Working within a small payroll team, you will:
* Oversee data input for all HR/payroll activity in line with the payroll timetable. The data will include changes to resourcing e.g. new starters, internal moves, leavers, planned and unplanned absences (e.g. sickness, maternity) and other ancillary requests e.g. benefit payments/deductions etc. Ensure all payroll data is checked, validated, and signed off during the payroll window prior to finalising the payroll each month.
* Maintain accurate records for pension contributions and flexible benefits for timely payment to the relevant organisations.
* Ensure all pension processes - auto enrolment and pension fund transfers are adhered to for employees enrolled in the pension scheme by the deadlines set by the pension providers.
* Act as the first point of contact for all Payroll queries received via the HR Service portal, responding to or escalating queries as appropriate.
* Process payroll reports, business reports and any ad hoc reports as required to inform business decisions.
* Actively contribute to the constant reviewing of current practices and processes to ensure continuous improvement and provide ad hoc administrative support to the wider HR team to support ongoing HR initiatives and projects.
* Support the payroll manager with the resolution of all payroll related queries with the company’s’ outsourced payroll provider within agreed SLA.
* Responsible for the completion of external survey requirements (e.g. ONS) in accordance with GDPR principles.
* Provide support to and cover for the Payroll Manager by ensuring the monthly payroll process is delivered and staff payments are made in line with SLAs.
Your profile
* Previous proven experience of a medium sized payroll.
* Minimum Grade 4/C GCSE (or equivalent) in English and Maths.
* IT literate, with proficiency in MS Office (Outlook, Word, Excel - particularly in VLOOKUP’s), and confidence working with different HR and payroll systems.
* Highly organised with strong planning skills - able to work on their own initiative.
* Able to work effectively under pressure to tight deadlines.
* Ability to follow processes and procedures.
* Able to always maintain confidentiality and integrity.
* Possess strong communication skills both written and verbal.
* Member of a professional payroll body e.g. CIPP qualification or equivalent.
* Possess an enthusiasm to develop, improve and enhance the service provided.
* Experience of working with an outsourced payroll provider.
We offer an attractive reward package, typical benefits can include:
* Participation in annual discretionary Bonus Scheme.
* 25 days holiday plus flexibility to buy or sell holiday.
* Flexible Bank holidays.
* Flexible Benefits Scheme to support you in and out of work, helping you look after you and your family covering Security & Protection, Health & Wellbeing, Lifestyle.
* Life Assurance cover, four times basic salary.
* XPS Rewards (offers High Street discounts and savings from retailers and services providers as well as offers available via phone).
* Employee Assistance Programme for you and your household.
* Access to a digital GP service.
* Paid volunteering day when participating in Company organised events.
* Staff referral scheme when you introduce a friend to XPS.
What next:
If you feel XPS could be the next step on your career ladder, please apply directly via the links provided and we look forward to learning more about you. We will consider all applicants and respond swiftly.
Please discuss with the recruitment team, via phone or email, if you require any adjustments to the recruitment process. For example, we can provide materials in an alternative format, or give you extra time in interviews or tests.
The successful candidate will need to demonstrate the following requirements:
* Right to Work confirmation.
* Employment or educational references covering five years.
* Satisfactory credit check.
We continuously strive to build an inclusive workplace where all forms of diversity are valued, including age, background, disability, gender, gender identity, gender expression, race, religion or sexual orientation.
Please note we reserve the right to close our vacancies early and we only accept CVs direct from candidates or our preferred supplier list.
XPS try wherever possible to respond to all applicants; if for any reason you have not heard from us within 28 days of your application, please assume you have been unsuccessful on this occasion.
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