About the Company - We are looking for a detail-oriented finance assistant to be responsible for the whole purchase ledger process to manage and process creditor invoices and payments, always maintaining appropriate approvals and controls. This role requires the individual to be focused on building relationships inside and outside of the business to ensure the smooth running of payment systems and finances. It is expected that this role provide a professional and efficient service to the finance function, monitoring how much is owed at all times and providing accurate financial information to the UK Financial Controller as needed.
About the Role - This role is responsible for the smooth and efficient operation of the purchase ledger function. It involves managing supplier relationships, processing invoices, ensuring accurate VAT accounting, and preparing payment forecasts. The role also includes handling supplier queries, reconciling statements, and supporting month-end close activities. A key aspect is proactively managing supplier debt and ensuring timely payments, ultimately contributing to the company's financial health.
Responsibilities
1. Taking a proactive role in managing the debts owed to all UK company suppliers.
2. Preparation of weekly cash payment forecasts and reporting on prior week payment differences.
3. Matching, checking, coding, chasing approval and processing of supplier invoices and ensuring VAT has been applied and accounted for as appropriate in the ERP system Sage X3.
4. Proposing supplier payments to the UK Financial Controller.
5. Making payments via the bank.
6. Processing staff expenses.
7. Setting up of new supplier accounts and maintaining existing account details.
8. Reconciliation of supplier statements.
9. Being the first point of contact for any supplier related queries.
10. Reconciliation for end of month purchase ledger closure and subsequent closure of month.
Project Responsibilities (Now and Future)
1. Get bank details into X3 for all suppliers to support direct payments from X3.
2. Support the introduction of three way matching and the raising of orders for all business spend in relation to goods and services.
Qualifications
1. Education: Minimum of GCSEs (or equivalent) in Mathematics and English.
Required Skills
1. Proven experience in a Purchase Ledger or Accounts Payable role.
2. Strong background in managing supplier invoices, processing payments, and maintaining accurate financial records.
3. Familiarity with financial systems and accounting software (e.g., Sage, SAP, or similar).
4. Experience in reconciling supplier accounts and resolving discrepancies.
Pay range and compensation package - Hybrid role, 3 days office. Competitive Salary up to £30K.
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